Recruiting Coordinator

Robotics will have a massive positive impact on the world economy and global human productivity over the coming decade. At Foxglove, we're excited for this future, and we're building powerful open source and commercial tools to accelerate it.

We're an experienced team of independent thinkers, with a passion for creating high quality products. We're looking for self-motivated and fast-learning individuals to join our mission.

We’re looking for our first onsite recruiting coordinator to join our growing talent team. This person must have strong organizational skills and exceptional attention to detail to help streamline and support all stages of our hiring process. This role improves the candidate experience, ensures efficient scheduling and communication, and helps maintain a consistent, high-quality recruiting workflow.

In this role, you’ll collaborate closely with recruiters, hiring managers, and candidates to coordinate interviews, manage logistics, maintain accurate data, and keep hiring operations running smoothly.

Foxglove is a remote-friendly company, with employees spread across many locations. We maintain Pacific Time hours and hire within ±4 hours of U.S. time zones to ensure effective collaboration.

For this position, we require someone who can be on-site in San Francisco five days a week.

Scheduling and Coordination

• Coordinate interviews across multiple time zones, ensuring smooth communication and logistics for candidates and interviewers

• Assist with onboarding logistics and documentation as needed

Candidate Communication

• Manage candidate communication, including confirmations, follow-ups, and updates throughout the hiring process

• Partner with recruiters and hiring managers to ensure timely movement of candidates through pipelines

Systems and Operations

• Maintain accurate data and workflows within our applicant tracking system - Ashby

• Support job postings, requisition updates, and other administrative tasks

• Contribute to process improvements that enhance candidate experience and recruiting efficiency

• 2+ years of experience coordinating recruiting, operations, or administrative workflows

• Experience using Ashby or other interview scheduling and applicant tracking tools

• Ability to prioritize tasks, organize schedules, and manage multiple concurrent activities with accuracy and fine detail

• Strong written and verbal communication skills, with a focus on improving and maintaining a high-quality candidate experience

• Comfort working in a fast-paced environment with evolving needs

• Ability to work independently while collaborating closely with recruiters, hiring managers, and cross-functional partners, including the office team on onsite interview logistics

• Bonus Points – Experience in tech recruiting, especially within a startup environment

• $300 monthly budget towards commuter benefits

• Competitive equity grant in a Series B company

• Medical, Dental, Vision, and Term Life insurance coverage at 100% for employees and 75% for dependents

• 401(k) matching up to 4%

• 4 weeks vacation, plus holidays and winter break

• All expenses paid company off-sites 1-2× per year

Why Join Us

• Impact: Own growth at a fast-growing, high-leverage moment for the company.

• Mission: Accelerate the development of the next generation of robotics and embodied AI.

• Team: Work with world-class engineers, designers, and researchers passionate about open-source and developer tools.

• Ownership: Drive initiatives end-to-end, with high autonomy and visibility.