Recruiting Coordinator

Datasite is where deals are made. We provide the data rooms and SaaS technology used in M&A and other high-value transactions, to deliver projects in more than 170 countries. Carrying that success into the future is all about you. Your useful skills, your unusual experience, your unique ideas. Everyone here brings something unexpected. What’s yours? Invest your talents in us, and we’ll return the compliment.

Job Description:

We are seeking a highly organized and detail-oriented Recruiting Coordinator to join our global Talent Acquisition team. You'll play a key role in delivering a world-class candidate experience by coordinating interviews, managing candidate communication, and keeping our recruitment processes running smoothly across time zones.

The ideal candidate will support end-to-end recruitment operations by coordinating interviews, managing candidate communication, maintaining our applicant tracking system (ATS), and ensuring a seamless candidate experience.

This is a hybrid role that requires on-site presence at our Heredia office 2 days per week.

Key Responsibilities:

• Coordinate and schedule interviews across multiple time zones
• Communicate professionally with candidates regarding logistics, updates, and feedback
• Maintain accurate and up-to-date candidate records in Workday
• Support recruiters with job postings, resume screening, and initial outreach
• Assist with recruitment reports and dashboards
• Partner with HR and hiring managers to support onboarding logistics
• Manage and process invoices and PO’s

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or equivalent work experience
• 1–2 years of experience in recruiting coordination or HR support, preferably in a global or tech-focused environment
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills in English and Spanish (bilingual proficiency required)
• Ability to multitask and prioritize in a fast-paced, high-volume environment
• Comfortable working across different time zones and coordinating with international teams
• Experience with Workday a plus

As a global organization, Datasite knows that diverse perspectives are essential to our success. We’re committed to maintaining a diverse workforce to serve our customers around the world. Datasite is an equal opportunity employer (EEO) and furthers the principles of EEO through Affirmative Action.