Recruiting Coordinator

| Cedar Rapids, IA, USA
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Job Family

Talent Acquisition

About Us

At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential unleashed by leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.

Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment - one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.

Transamerica is a part of Aegon, an integrated, diversified, international financial services group. The Aegon companies employ over 21,500 people and have approximately 31.7 million customers.* For more information, visit www.transamerica.com.

Who We Are

Transamerica has been making financial services available to the many, not just the few, for more than 100 years. We're a leading provider of life insurance, retirement, and investment solutions, serving millions of customers throughout the United States. Transamerica's dedicated professionals focus on helping people live their best lives through saving, investing, and protecting their loved ones. Transamerica is dedicated to building America's leading middle market life insurance and retirement company, providing a broad range of quality individual life insurance policies, workplace supplemental insurance benefits, workplace retirement plans, individual retirement accounts, and investment products, including mutual funds, annuities, stable value solutions, as well as investment management services.

What We Do

Transamerica is organized by lines of business (Life Insurance, Annuities, Mutual Funds, Retirement Plans, and Employee Benefits), which are supported by Transamerica Corporate (Corporate Development; Finance; Internal Audit; Legislative, Regulatory & Policy; Office of the CEO; People and Places; Brand; Corporate Affairs; Risk; and Technology).

Job Description Summary

The Recruiting Coordinator will work closely with Recruiters to provide operational/administrative support for Transamerica's hiring process and candidate experience. This includes interview scheduling coordination, candidate travel logistics, candidate document preparation/filing, event coordination, and job advertising.

Demands outstanding attention to detail, organization, and the ability to multi-task.

This position requires an individual who understands the necessity for confidentiality and professionalism at all times.

Job Description

Responsibilities

  • Coordinate complex phone and in-person interview schedules, working closely with recruiters, hiring managers, admins, and internal and external candidates.
  • Schedule phone screens, video teleconferences, on-site meetings, travel, and coordinate recruiting events.
  • Coordinating interview schedules between candidates, recruiters, business units, agencies
  • Initiate and maintain communication with candidates during the scheduling, interviewing, application, and hiring process
  • Make travel arrangements including airfare, hotel and transportation; often within tight scheduling deadlines. Responsible for reimbursement of candidate travel expenses
  • Identify opportunities to improve the candidate experience and scheduling efficiency.
  • Ensure candidates have received and completed pre-employment documents.
  • Input, track, and run reports. Provide and update various confidential reports on a daily, weekly or monthly basis. Reports may include headcount, recruiting activity, expense reports, etc.
  • May be responsible for sourcing and recruitment of entry-level or administrative positions.
  • Reserving conference rooms, ordering food, coordinating video conferences
  • Responsible for data management and integrity throughout the scheduling and assessment process including input of relevant data into Applicant Tracking System (Workday).
  • Develops an understanding of their recruitment area with regards to role profiles, candidates' and hiring manager's needs
  • Assist with writing job descriptions, interview guides and employment ads.
  • Prepare offer letters and new hire packets for internal and external candidates.
  • Act as a host to candidates when on-site (i.e., ushering candidates during interviews, providing lunch).
  • Work with coordinators in remote offices to ensure similar candidate care and manage logistics (i.e. conference rooms, lunch, etc.)
  • Manage the employment application process; ensuring a completed application is received from each candidate prior to on-site interviews and uploaded into the applicant tracking system (ATS).

Qualifications

  • High school or equivalent combination of education and experience GED. 1 to 2 years HR experience and some knowledge of applicable laws and policies.
  • Proven experience supporting a team of managers in a fast-paced environment required
  • Excellent organizational skills and follow-through internally and externally in order to provide a positive candidate experience
  • Requires strong proficiency in Microsoft Office suite including, Word, PowerPoint, Excel, and Outlook

Preferred Qualifications

  • Knowledge and experience of applicant tracking or recruiting information databases/systems (Taleo)
  • Adept at working with teams in different office locations, and at promoting teamwork.
  • Excellent attention to detail
  • Ability to maintain a high level of confidentiality.
  • Knowledge of Service-Now and Workday

Working Conditions

  • Minimal travel required
  • Overtime may be required, depending on business needs
  • Confident in quickly adapting to changing work environments and priorities
  • Comfortable working to tight deadlines.

Compensation

**Please note that the compensation information that follows is a good faith estimate for this position only and is provided pursuant to applicable pay transparency and compensation posting laws. It is estimated based on what a successful candidate might be paid in certain Company locations.**

The Salary for this position generally ranges between $19.00 - $26.00 per hour. This range is an estimate, based on potential qualifications and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.

Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company's discretion.

This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

What We Offer

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees.

Compensation Benefits

  • Competitive Pay
  • Bonus for Eligible Employees

Benefits Package

  • Pension Plan
  • 401k Match
  • Employee Stock Purchase Plan
  • Tuition Reimbursement
  • Disability Insurance
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Employee Discounts
  • Career Training & Development Opportunities

Health and Work/Life Balance Benefits

  • Paid Time Off starting at 160 hours annually for employees in their first year of service.
  • Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
  • Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
  • Parental Leave - fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
  • Adoption Assistance
  • Employee Assistance Program
  • College Coach Program
  • Back-Up Care Program
  • PTO for Volunteer Hours
  • Employee Matching Gifts Program
  • Employee Resource Groups
  • Inclusion and Diversity Programs
  • Employee Recognition Program
  • Referral Bonus Programs
  • Peer Recognition Program (BRAVO)

* As of December 31, 2022

Inclusion & Diversity

We believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. We're thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women.

To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of diversity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of diversity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all.

Giving Back

We believe our responsibilities extend beyond our corporate walls. That's why we created the Aegon Transamerica Foundation in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.

https://www.transamerica.com/why-transamerica/aegon-transamerica-foundation

Transamerica's Parent Company

Aegon acquired the Transamerica business in 1999. Since its start in 1844, Aegon has grown into an international company serving more than 29.5 million people across the globe. It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and diversity.

More Information on Transamerica
Transamerica operates in the Fintech industry. The company is located in Baltimore, MD, Denver, CO, Chicago, IL and Cedar Rapids, IA. Transamerica was founded in 1904. It has 13844 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability insurance, Dental insurance, Vision insurance, Health insurance and Life insurance. To see all 5 open jobs at Transamerica, click here.
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