The Recruiting Coordinator performs experienced-level recruiting coordination across multiple requisitions and hiring activities, including interview scheduling, candidate correspondence, recruiting administration, and applicant tracking. This role applies established talent acquisition procedures to coordinate detailed hiring activities, resolve scheduling and process issues, and maintain accurate recruiting records.
Working cross-functionally with talent acquisition, human resources, and other applicable departments, this role serves as an experienced resource for recruiting coordination, hiring process administration, and operational improvements that support timely, consistent, and effective recruiting operations.
JOB DUTIES AND RESPONSIBILITIES
- Coordinate interview schedules, candidate travel, recruiting logistics, and hiring activities across multiple requisitions and hiring teams.
- Resolve scheduling conflicts and routine recruiting process issues while coordinating adjustments that support hiring timelines.
- Monitor recruiting activities and follow up on outstanding actions to support timely and consistent process completion.
- Administer assigned requisition activities, including job postings, candidate tracking, recruiting documentation, and Applicant Tracking System (ATS) updates.
- Coordinate offer administration, pre-employment activities, and onboarding transitions while maintaining accurate candidate and requisition records.
- Review recruiting records and activities for completeness and adherence to established procedures, documentation requirements, and applicable hiring practices.
- Support recruiting reporting, data management, process administration, and hiring events that contribute to effective talent acquisition operations.
- Identify recruiting process issues and recommend practical improvements to scheduling, candidate administration, documentation, and recruiting workflows.
- Support implementation of recruiting process improvements and operational enhancements that strengthen efficiency and candidate experience.
- Provide guidance to recruiters, hiring teams, and less-experienced coordinators on established recruiting coordination processes and procedures.
- Respond to recruiting process questions and resolve routine coordination issues, escalating matters outside established procedures as appropriate.
- Maintain productive relationships with candidates and internal stakeholders to support consistent communication and an organized recruiting experience
Recruiting Operations & Coordination
Recruiting Administration
Talent Acquisition Operations
Recruiting Team Support
JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS
- Associate degree, formal occupational training, or professional certification in human resources, business administration, or a related field. 3–5 years of related experience in recruiting coordination, recruiting operations, talent acquisition administration, scheduling, or related support functions.
- Strong knowledge of recruiting coordination, recruiting administration, talent acquisition processes, and hiring workflows.
- Understanding of Applicant Tracking System (ATS) concepts, requisition workflows, candidate status tracking, dispositioning, and recruiting data requirements.
- Applied knowledge of interview scheduling, offer administration, pre-employment activities, candidate records, and onboarding transitions.
- Practical understanding of recruiting compliance, candidate documentation, recordkeeping, confidentiality, and established hiring procedures.
- Proficiency in evaluating recruiting workflows, scheduling conflicts, and process issues to identify appropriate solutions within established procedures.
- Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
- Applicant Tracking Systems (ATS) such as Greenhouse, Lever, Workday Recruiting, iCIMS, or similar platforms.
- Scheduling, workflow management, and collaboration tools.
PREFERRED EXPERIENCE
- Passion for the space industry.
- Experience working in a start-up or small company.
- Experience at high-tech companies.
Skills Required
- Associate degree, formal occupational training, or professional certification in human resources, business administration, or a related field
- 3-5 years of related experience in recruiting coordination, recruiting operations, talent acquisition administration, scheduling, or related support functions
- Strong knowledge of recruiting coordination, recruiting administration, talent acquisition processes, and hiring workflows
- Understanding of Applicant Tracking System concepts, requisition workflows, candidate status tracking, dispositioning, and recruiting data requirements
- Applied knowledge of interview scheduling, offer administration, pre-employment activities, candidate records, and onboarding transitions
- Practical understanding of recruiting compliance, candidate documentation, recordkeeping, confidentiality, and established hiring procedures
- Ability to evaluate recruiting workflows, scheduling conflicts, and process issues and identify appropriate solutions
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
- Experience with Applicant Tracking Systems such as Greenhouse, Lever, Workday Recruiting, iCIMS, or similar platforms
- Experience with scheduling, workflow management, and collaboration tools
- Passion for the space industry
- Experience working in a start-up or small company
- Experience at high-tech companies
CesiumAstro Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about CesiumAstro and has not been reviewed or approved by CesiumAstro.
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Healthcare Strength — Health coverage includes medical, dental, vision, life and disability insurance, plus FSAs and mental health benefits. Feedback suggests the health package is comprehensive for a growth-stage aerospace firm.
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Retirement Support — Offerings include a 401(k) with company matching and other retirement-plan elements. Feedback suggests core retirement mechanisms are in place alongside standard financial benefits.
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Leave & Time Off Breadth — Generous PTO, paid holidays, paid sick days, and bereavement leave are included. Feedback suggests time-off options are broad on paper across multiple leave types.
CesiumAstro Insights
What We Do
We build high-throughput, plug-and-play phased array communication payloads for space and airborne platforms. CesiumAstro’s full-stack, multi-mission hardware and software products enable a diverse range of commercial and defense objectives. Full-system engineering design is at the heart of every CesiumAstro product. We deliver high-performance solutions under rapid development timelines.
Why Work With Us
At CesiumAstro, we’re a team. We’re passionate, respectful, and determined colleagues ready to help at a moment’s notice. We’re mentors excited to enable our peers with the knowledge they need to succeed. Together, we’re visionaries committing to building memories that will last a lifetime.
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