Recruiting Coordinator

We are seeking a highly organized and customer-focused Recruiting Coordinator to support our Talent Acquisition and Human Resources team. This temporary position is responsible for coordinating interviews, communicating with candidates, and ensuring a seamless scheduling process between recruiters, hiring managers, and interview teams.

This role is ideal for an administrative professional who thrives in a fast-paced environment, enjoys interacting with people, and takes pride in delivering exceptional customer service. The successful candidate will be proactive, detail-oriented, and known for their responsiveness, professionalism, and ability to manage multiple priorities.

While this position is intended to be temporary and is not currently expected to convert to a permanent role, future opportunities may become available as the organization continues to grow.

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview panel members.
• Serve as the primary point of contact for candidates throughout the interview scheduling process.
• Manage multiple calendars and coordinate interview logistics while minimizing scheduling conflicts.
• Communicate professionally with candidates via phone and email to confirm interview details and provide necessary information.
• Maintain accurate scheduling records and candidate information within recruiting systems.
• Ensure a positive, professional, and timely candidate experience throughout the hiring process.
• Respond promptly to scheduling requests and candidate inquiries.
• Provide administrative support to the Talent Acquisition and Human Resources teams as needed.
• Maintain confidentiality while handling sensitive candidate and company information.
• Assist with additional recruiting and HR-related administrative projects as assigned.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Previous experience in recruiting coordination, human resources, administrative support, customer service, or a related field.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Excellent verbal and written communication skills.
• Demonstrated ability to work with a sense of urgency and meet deadlines.
• Proven track record of being highly responsive, dependable, and organized.
• Strong customer service skills with the ability to interact professionally with candidates and internal stakeholders.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience working with Applicant Tracking Systems (ATS) or scheduling software is preferred but not required.

Candidates with experience in any of the following areas are encouraged to apply:

• Recruiting Coordination
• Human Resources
• Administrative Assistant
• Executive Assistant
• Office Administration
• Customer Service
• Front Desk or Reception
• Scheduling or Calendar Management

• Outstanding organizational and time management skills.
• Strong interpersonal and communication abilities.
• A proactive, self-motivated approach to work.
• The ability to manage multiple priorities in a fast-paced environment.
• Excellent follow-through and attention to detail.
• A commitment to providing an exceptional candidate experience.
• Professionalism, discretion, and the ability to maintain confidentiality.

This position is based on-site in Canonsburg, PA. A hybrid work schedule may be considered after the employee has demonstrated consistent performance and success in the role.