We're looking for a detail-oriented, proactive Recruiting Coordinator to support the full recruiting lifecycle across the business. You'll be the operational backbone of our Talent Acquisition function - keeping candidates, hiring managers, and interview processes moving smoothly and on schedule. This is a great fit for someone who loves creating order out of complexity, thrives on fast-paced coordination work, and wants to build deep expertise in recruiting operations and our ATS (Greenhouse).
Specific Responsibilities:- Schedule and coordinate interviews across multiple time zones, calendars, and interview panels, adjusting quickly when plans change
- Serve as a primary point of contact for candidates throughout the interview process, ensuring a timely, professional, and welcoming experience
- Own day-to-day administration of our ATS (Greenhouse), including requisition setup, pipeline management, interview kit configuration, and data hygiene
- Draft and send candidate communications, including scheduling confirmations, status updates, and offer letter logistics
- Coordinate post-interview debriefs and ensure timely feedback collection from interviewers
- Support job requisition postings across job boards and career sites
- Assist with sourcing support (resume screening, initial outreach) as capacity allows
- Help maintain and improve recruiting workflows, templates, and process documentation
- Support onboarding logistics coordination in partnership with HR, ensuring a smooth candidate-to-employee transition
- Assist with employer branding efforts (career page updates, social content coordination) as needed
- Handle confidential candidate and compensation information with discretion
- Minimum of 3 years of Recruiting Coordination, HR Coordination, or related administrative/TA experience
- Strong hands-on experience with an ATS, Greenhouse preferred; comfortable learning and troubleshooting ATS workflows
- Excellent organizational skills with the ability to juggle multiple searches and calendars simultaneously
- Sharp attention to detail — nothing falls through the cracks on your watch
- Strong written and verbal communication skills; comfortable interfacing with candidates and senior stakeholders alike
- A proactive, "no task too small" mindset with a genuine interest in growing a career in Talent Acquisition
- Ability to handle sensitive information with sound judgment and discretion
- Comfortable working in a lean, fast-moving team-of-one-adjacent environment
Please use the internal job board in Greenhouse to apply. Applications submitted through this external link will not be tagged as internal.
Compensation, Benefits, & Additional Details:Health-E Commerce's compensation philosophy is grounded in market data and internal equity to ensure fairness and consistency across the team. Individuals new to the company should generally expect offers to fall between the entry point and midpoint of the salary range. Our goal is to provide an offer that supports growth potential within the role and allows for future salary progression.
- Compensation: $24-28hr
- Overtime: Eligible
- Discretionary Annual Bonus Eligibility: Up to 10%
- Medical, Dental, Vision, and 401K with a company match
- Dependent Care, FSA & HSA accounts
- Paid Parental & Bonding Leave
- Flexible PTO & office closure on all major holidays
- Monthly wellness & internet reimbursements
- Professional development including certification support & leadership coaching
- Mental Health resources
- 100% remote within the United States
- Must be able to work EST hours
Candidate Privacy Notice
Skills Required
- Minimum of 3 years of Recruiting Coordination, HR Coordination, or related administrative/Talent Acquisition experience
- Hands-on experience with an ATS (applicant tracking system)
- Greenhouse experience
- Excellent organizational skills and ability to manage multiple searches and calendars
- Sharp attention to detail
- Strong written and verbal communication skills; comfortable interfacing with candidates and senior stakeholders
- Ability to handle sensitive/confidential information with sound judgment and discretion
- Proactive mindset and genuine interest in growing a career in Talent Acquisition
- Ability to work EST hours
- 100% remote work within the United States
What We Do
Health-E Commerce is a consumer health and wellness online retailer, comprised of four brands — FSA Store, HSA Store, WellDeserved Health and Caring Mill. Since 2010, we have launched direct-to-consumer e-commerce brands aimed at simplifying the U.S. tax-free healthcare market and helping everyday Americans and companies benefit better from workplace benefits, wellness and health spending programs. We are passionate about helping consumers to improve their health and maximize their health savings through qualified shopping and education. Through our websites, eligibility lists, and content, we help consumers understand, manage, and use their benefits. We also advocate for the eligibility of important new product categories, such as OTC meds and feminine care, to increase the types of everyday products that are eligible.
Gallery
