Recruiting Coordinator (Contract)
HRT Solutions is looking for a Recruiting Coordinator to join our talented team! This is a contract role that would last 5 month, approximately July - November 2026.
The Recruiting Coordinator plays a key role in supporting recruiting operations and delivering a positive experience for both candidates and clients. This position provides coordination and administrative support across interview scheduling, candidate sourcing, reporting, and recruiting processes in a fast-paced, collaborative environment.
Key Responsibilities:
Administrative Support:
- Provide administrative support to the recruitment team, including data entry, filing, and maintaining accurate candidate records within the ATS and internal systems.
- Pull and organize candidate information from resumes and the applicant tracking system (ATS) into Excel trackers and reporting documents.
- Prepare, distribute, and maintain recruiting-related documents, reports, and correspondence as requested.
- Assist with additional administrative and recruiting support tasks as needed.
Interview Coordination:
- Coordinate and schedule candidate onsite, video, and phone interviews ensuring the process moves quickly and efficiently while providing the candidate with a positive experience.
- Confirm interview details with candidates and ensure they have all necessary information.
- Manage interview calendars and communicate any changes promptly.
- Act as an extension of our clients, understanding their industry and the role requirements.
Candidate Sourcing:
- Utilize various sourcing methods (job boards, social media, networking, etc.) to identify potential candidates into the pipeline for assigned projects.
- Maintain and update the candidate database with accurate and current information.
- Update candidate tracking & reporting within a timely manner.
- Build and maintain successful relationships with candidates, clients and team members.
Special Projects:
- Support special projects as assigned by the recruitment team or management.
- Assist in the development and implementation of recruitment strategies and initiatives.
- Participate in recruitment events, job fairs, and other networking activities as needed.
Qualifications
- At least 2 years of prior experience in HR, recruitment or administrative role.
- Strong organizational and time management skills with the ability to handle multiple tasks and headlines.
- Experience using Microsoft Products with strong expertise in Microsoft Excel
- Excellent communication and interpersonal skills.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
Skills Required
- At least 2 years of prior experience in HR, recruitment or administrative role.
- Experience using Microsoft Products with strong expertise in Microsoft Excel
- Strong organizational and time management skills with the ability to handle multiple tasks and deadlines
- Excellent communication and interpersonal skills
- High level of attention to detail and accuracy
- Ability to work independently and as part of a team
What We Do
Founded by Jessica Eberley in 2016, HRT Solutions’ mission is to ensure that every organization we partner with has a laser focus on its organization’s greatest asset: people. HRT Advisors work directly with your team to understand your mission, vision, and values. We make your priorities our priorities. Through this partnership we customize our service offerings to bridge gaps and develop solutions that are right for you. HRT Solutions service offerings include Recruiting Process Outsourcing, University Relations Outsourcing, and Human Resource Process Outsourcing.
