Recruiting Coordinator (Contract Position) -

Job Family

Talent Acquisition

Job Description Summary

Works closely with a team of Talent Sourcers and Recruiters to provide operational/administrative support for Transamerica’s hiring process and candidate experience. This includes interview scheduling coordination, candidate travel logistics, candidate document preparation/filing, event coordination and job advertising. Demands an outstanding ability to multi-task as well as superior organizational skills. This position requires an individual who understands the necessity for confidentiality and professionalism at all times.

Job Description

Responsibilities

• Coordinate complex phone and in-person interview schedules, working closely with recruiters, hiring managers, admins, and internal and external candidates.

• Schedule phone screens, video teleconferences, on-site meetings, travel, and coordinate recruiting events.

• Coordinating interview schedules between candidates, recruiters, business units, agencies

• Initiate and maintain communication with candidates during the scheduling, interviewing, application, and hiring process

• Make travel arrangements including airfare, hotel and transportation; often within tight scheduling deadlines. Responsible for reimbursement of candidate travel expenses

• Identify opportunities to improve the candidate experience and scheduling efficiency.

• Ensure candidates have received and completed pre-employment documents.

• Input, track, and run reports. Provide and update various confidential reports on a daily, weekly or monthly basis. Reports may include headcount, recruiting activity, expense reports, etc.

• May be responsible for sourcing and recruitment of entry-level or administrative positions.

• Reserving conference rooms, ordering food, coordinating video conferences

• Responsible for data management and integrity throughout the scheduling and assessment process including input of relevant data into Applicant Tracking System (Workday).

• Develops an understanding of their recruitment area with regards to role profiles, candidates’ and hiring manager’s needs

• Assist with writing job descriptions, interview guides and employment ads.

• Prepare offer letters and new hire packets for internal and external candidates.

• Act as a host to candidates when on-site (i.e., ushering candidates during interviews, providing lunch).

• Work with coordinators in remote offices to ensure similar candidate care and manage logistics (i.e. conference rooms, lunch, etc.)

• Manage the employment application process; ensuring a completed application is received from each candidate prior to on-site interviews and uploaded into the applicant tracking system (ATS).

Qualifications

• High school or equivalent combination of education and experience GED.  1 to 2 years HR experience and some knowledge of applicable laws and policies.

• Proven experience supporting a team of managers in a fast-paced environment required

• Excellent organizational skills and follow-through internally and externally in order to provide a positive candidate experience

• Requires strong proficiency in Microsoft Office suite including, Word, PowerPoint, Excel, and Outlook

Preferred Qualifications

• Knowledge and experience of applicant tracking or recruiting information databases/systems (Taleo)

• Adept at working with teams in different office locations, and at promoting teamwork.

• Excellent attention to detail

• Ability to maintain a high level of confidentiality.

• Knowledge of Service-Now and Workday

Working Conditions

• Temporary Contract

• Hybrid Work in Cedar Rapids or Philadelphia

• Please note at a temporary contract candidates are not eligible to receive Transamerica's benefit package.

Compensation:

The Salary for this position generally ranges between $19.00 - $24.50 per hour. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography, work location designation (in-office, hybrid, remote) and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.

This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

Please note at a temporary contract candidates are not eligible to receive Transamerica's benefit package.

What We Offer  

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees. 

Compensation Benefits 

• Competitive Pay 

• Bonus for Eligible Employees 

Benefits Package 

• Pension Plan 

• 401k Match

• Employee Stock Purchase Plan

• Tuition Reimbursement

• Disability Insurance

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Employee Discounts

• Career Training & Development Opportunities

Health and Work/Life Balance Benefits 

• Paid Time Off starting at 160 hours annually for employees in their first year of service.

• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).

• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars 

• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.

• Adoption Assistance

• Employee Assistance Program

• Back-Up Care Program

• PTO for Volunteer Hours

• Employee Matching Gifts Program

• Employee Resource Groups

• Inclusion and Diversity Programs

• Employee Recognition Program

• Referral Bonus Programs

Inclusion & Diversity  

  

We believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. We’re thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women. 

  

To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of diversity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of diversity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all. 

   

Giving Back  

  

We believe our responsibilities extend beyond our corporate walls. That's why we created the Aegon Transamerica Foundation in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.     

  

Transamerica’s Parent Company  

Aegon acquired the Transamerica business in 1999. Since its start in 1844, Aegon has  grown into an international company serving more than 23.9 million people across the globe.* It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and diversity.   

* As of December 31, 2023