About the Role
We are looking for a Recruiting and Onboarding Coordinator to join our Human Resources team and support the Firm's recruiting and onboarding activities for business services. This role serves as a key point of contact for candidates, hiring managers, external vendors, and internal stakeholders throughout the hiring process. The Coordinator ensures an exceptional candidate experience, supports efficient recruiting operations, and facilitates a seamless onboarding experience for new hires.
The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced professional services environment while maintaining confidentiality and professionalism.
ResponsibilitiesWhat You'll Do
- Manage interview logistics for multiple individuals across different teams, including scheduling, conference room reservations, virtual meeting coordination, and candidate communications.
- Liaise with recruitment and staffing agencies to communicate role requirements and manage candidate submissions.
- Create and manage job requisitions, approvals, and postings through the applicant tracking system (ATS).
- Maintain accurate candidate and requisition data, track pipeline activity, and provide regular updates to Human Resources leadership.
- Coordinate communication with external recruiting agencies and search firms.
- Prepare offer-related documentation, coordinate background checks, reference checks, conflicts reviews, and other pre-employment requirements.
- Maintain recruiting and onboarding records in compliance with firm policies and recordkeeping requirements.
- Contribute to initiatives that enhance the candidate experience, employer branding, and process efficiency, and represent the firm at job fairs and networking events.
What We're Looking For
- 2–5 years of professional recruiting or HR coordination experience.
- Familiarity with applicant tracking systems (e.g., iCIMS, Workday) and sourcing tools (e.g., LinkedIn Recruiter).
- Strong written and verbal communication skills with a high degree of professionalism and attention to detail.
- Proven ability to manage multiple priorities simultaneously in a deadline-driven environment.
- A collaborative mindset with the ability to build effective relationships across teams and with stakeholders at all levels.
- Proven ability to handle confidential and sensitive information with discretion.
Skills Required
- 2-5 years of professional recruiting or HR coordination experience
- Familiarity with applicant tracking systems such as iCIMS or Workday
- Familiarity with sourcing tools such as LinkedIn Recruiter
- Strong written and verbal communication skills
- High degree of professionalism and attention to detail
- Ability to manage multiple priorities in a deadline-driven environment
- Collaborative mindset and ability to build effective stakeholder relationships
- Ability to handle confidential and sensitive information with discretion
What We Do
Milbank is a premier international law firm handling high-profile, complex cases and business transactions through 12 offices worldwide. Our offices work together on an integrated basis, giving us an extraordinary global presence and allowing us to serve a client base that includes the world's leading companies and financial institutions. Milbank is internationally recognized as a leader in major corporate/finance transactions (such as M&A, structured finance, banking, capital markets and project and transportation finance), litigation (including complex commercial, intellectual property, securities and white collar), financial restructuring, and trusts and estates.
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