We are seeking a detail-oriented and organized Recruiting Administrative Assistant to support our Talent Acquisition team. This role is responsible for managing administrative tasks throughout the recruiting lifecycle, including maintaining applicant tracking systems (ATS), updating job sheets, and ensuring accurate and timely data management. The ideal candidate is tech-savvy, highly organized, and comfortable working in a fast-paced hiring environment.
Responsibilities- *Maintain and update candidate records in the Applicant Tracking System (ATS) (e.g., Bullhorn or similar platforms)
- *Accurately update and manage job sheets, ensuring all job details, statuses, and candidate activities are current
- *Post job openings across various platforms and track application activity
- *Assist recruiters with scheduling interviews and coordinating candidate communications
- *Review and organize resumes and application materials within the ATS
- *Ensure data integrity and consistency across recruiting systems and reports
- *Generate recruiting reports and assist with tracking key hiring metrics
- *Support onboarding documentation and pre-employment processes as needed
- *Communicate professionally with candidates and internal stakeholders
- *Perform general administrative duties to support the recruiting team
- *1 –3 years of administrative or recruiting support experience
- *Hands-on experience with an Applicant Tracking System (ATS), preferably Bullhorn or similar
- *Strong attention to detail and data accuracy
- *Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- *Excellent organizational and time management skills
- *Strong written and verbal communication abilities
- *Ability to handle sensitive and confidential information
Preferred Qualifications
- *Experience in staffing, recruiting, or HR environments
- *Familiarity with recruiting databases
- *Ability to multitask and prioritize in a high-volume recruiting setting
Key Competencies
- *Detail-oriented and process-driven
- *Strong problem-solving skills
- *Ability to work independently and as part of a team
- *Adaptability in a fast-paced environment
- *High level of professionalism and discretion
Consilio’s True North Values
- ExcellenceWe strive to make every client our advocate
- PassionWe DO because we CARE
- CollaborationWe win together through teamwork and communication
- AgilityWe flex, adapt and embrace change
- PeopleWe value, respect and invest in our teammates
- VisionWe create clarity of purpose and a clear path forward
Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
#LI-LC2 #LI-Remote
Skills Required
- 1–3 years of administrative or recruiting support experience
- Hands-on experience with an Applicant Tracking System, preferably Bullhorn or similar
- Strong attention to detail and data accuracy
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive and confidential information
- Experience in staffing, recruiting, or HR environments
- Familiarity with recruiting databases
- Ability to multitask and prioritize in a high-volume recruiting setting
Consilio LLC Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Consilio LLC and has not been reviewed or approved by Consilio LLC.
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Retirement Support — Company and plan materials describe a 401(k) with employer match and auto-enrollment, signaling structured retirement support for eligible employees.
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Parental & Family Support — A parental-leave entry cites 8 weeks at 100% pay plus 10 days of bonding leave for either parent, alongside broader PTO offerings.
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Flexible Benefits — Careers content highlights flexible work arrangements and remote options, paired with a conventional health and welfare package and access to development programs.
Consilio LLC Insights
What We Do
Consilio is a global leader in eDiscovery, document review, risk management, and legal consulting services. The company supports multinational law firms and corporations using innovative software, cost-effective managed services and deep legal and regulatory industry expertise. Consilio has extensive experience in litigation, HSR second requests, internal and regulatory investigations, eDiscovery, document review, information governance, compliance risk assessments, cybersecurity, law department management, contracts management, legal analytics, paper discovery and digital printing, as well as legal recruiting and placement. Consilio and its global family of companies, Advanced Discovery, Altep, Millnet Document Services and Legal Placements Inc., employ leading professionals in the industry, applying defensible workflows with patented and industry-proven technology across all phases of the eDiscovery and risk management lifecycle. ISO 27001:2013 certified, the company operates offices, document review facilities and data centers across Europe, Asia, and North America. Security Notice: Prospective applicants and employees should note that Consilio's website can be securely accessed through the link below. Consilio NEVER charges candidates or employees for training or certifications. Such offers are scamming attempts, should be disregarded and / or reported to authorities in your local jurisdiction.
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