The Role
Coordinates before- and after-school recreation programs for school-age children, supervises youth and staff, supports facility operations, manages registrations and cash handling, maintains records and funding reports, assists with marketing and inventory, communicates with families and the public, and transports participants using District vehicles. The role is on-site, includes food-program compliance, and requires evening, weekend, and holiday work as assigned.
Summary Generated by Built In
Compensation & Benefits:
Expected hiring range $21.25 to $23.75 based on education, experience, and skills.
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Position Summary
The purpose of the Recreation Program Coordinator-General Recreation is to support out-of-school programs, services, and activities for school age children, with primary responsibility for the Before and After School Care program. Provides assistance in administrative duties and facility management. Provides transportation of participants and staff with District vehicles. This position requires on-site presence and is not a remote role. This position is required to adhere to all Waukegan Park District (District) policies.
Essential Functions
- Assists in developing and implementing out-of-school recreation programs, services, and activities.
- Provides leadership and observes staff during out-of-school recreation programs, services, and activities to ensure objectives are achieved when assigned.
- Opens and prepares the facility at designated opening times prior to participants arriving to ensure access to programs, activities, and services.
- Assists with facility management closing the facility.
- Prepares and maintains records and reports related to programs and services.
- Prepares and submits District financial assistance and Illinois State funding records and reports in accordance with reporting requirements.
- Implements food assistance program procedures for safe handling and distribution of food.
- Records required information relating to meals distributed through vendor's application in accordance with reporting requirements.
- Uses recreational management suite for, but not limited to, payments, cash handling, reconciliation, program registration, facility registration, and program rosters.
- Provides information to the public regarding District programs, services, activities, schedules, rentals, fees, and registration requirements.
- Serves as primary point of contact for incoming communications, provides assistance when appropriate, or directs to appropriate staff.
- Assists public with program registrations, applications, and payments.
- Communicates with participants’ parents/guardians and responds to their inquiries and needs with promptness and professionalism.
- Oversees cash drawer, opens and closes batches and balances receipts, secures monies and receipts.
- Oversees, reconciles, and deposits Belvidere Recreation Center's daily deposits/batches.
- Responds to public and District staff inquiries and needs with promptness and professionalism.
- Supervises youth in group activities and programs.
- Implements developmentally appropriate activities to meet the needs and interests of the participants.
- Responds to disruptive behaviors using verbal de-escalation strategies.
- Assists in evaluating the effectiveness and efficiency of programs and services; makes recommendations on the addition or deletion of programs and services.
- Supports implementing the goals and objectives specific to the area of General Recreation.
- Assists with the development and implementation of a marketing strategy including, but not limited to, pricing and promotional expenses.
- Assists with training and observing staff as assigned.
- Uses discretion and maintains confidentiality with sensitive information.
- Collaborates with independent contractors and vendors for programs and services.
- Maintains, purchases, distributes, and organizes inventory of supplies and materials necessary to support required programs and services.
- Drives District vehicles.
- Provides transportation and supervision of participants while operating District vehicles.
- Transitions between tasks and interruptions, responds to immediate needs, and returns to ongoing tasks.
- Trains and shares safety and other work-related practices with District employees.
- Works evenings, weekends, and holidays as assigned.
- Works special events and programs as needed.
- Assists staff in the performance of their duties.
- Conducts duties adhering to all safety requirements.
- Performs other duties and responsibilities assigned by supervisor to support the department or the District.
Qualifications
Age
- 18 years and older
Education
- High School diploma or equivalent (GED) required
- Associate of Applied Science Degree in Early Childhood Education, Recreation Administration, Therapeutic Recreation, Social Work, or related field preferred
Experience
- Minimum of six (6) months work experience with youth combined in the following preferred:
>Recreation department
>School district
>Social services agency
>Non-profit organization
Knowledge, Skills, and Abilities
- Complete necessary training for all applicable responsibilities
- Microsoft Office experience in Excel/Word/Outlook
- Operate job related equipment
- Communicate effectively through listening, speaking, writing, and non-verbal cues
- Demonstrate initiative and responsibility
- Manage workload and hours with minimal direction
- Make timely and effective decisions
- Prioritize work efficiently and effectively
- Follow procedures to obtain appropriate results
- Perform basic mathematical calculations. Compute rate, ratio and percentage
- Develop positive interpersonal rapport with other departments, public, vendors, contractors, media, and community groups
- Identify problems or challenges and develop and implement solutions
- Bilingual English and Spanish preferred
License/Certification
- Valid and unrestricted driver’s license, not including vision restrictions for corrective lenses
- First Aid/CPR/AED certification required within one (1) year of hire date
- Complete and maintain certification from Summer Food Service Program (SFSP). Training required annually and prior to the start of summer out-of-school activities and programs
- Complete and maintain certification from Child and Adult Care Food Program (CACFP). Training required within six (6) months of hire date and renewed annually
- Complete and maintain certification from the food assistance service food handling safety training within six (6) months of hire date and renew every three (3) years
Physical, Psychological, Environmental, and Safety Considerations
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
Physical Considerations
- Regularly walk, sit, talk, and hear
- Regularly required to use hands, fingers to handle, feel or operate objects or controls
- Regularly reaches with hands and arms
- Occasionally climb, balance, stoop, kneel, crouch, or crawl
- Regularly lift and move materials up to 50 pounds and handle materials over 50 pounds with assistance
- Required vision abilities for this job: close vision, distant vision, focus adjustment, peripheral, depth, and color vision
Environmental Considerations
- Occasionally exposed to sites where allergens may be present
- Use of common household cleaners
- Repetitive work (i.e. computer keyboard)
Safety Considerations
- Uses good safety awareness and judgment
Hours: Monday-Friday, 6:45am-2:15pm, with additional hours scheduled based on district needs may include evenings and weekends, 35 hours per week.
Contact
Julia Sanchez
Recreation Supervisor - General Recreation
847-360-4707
[email protected]
Closing Date:
Open until filled.
Skills Required
- Must be at least 18 years old
- High school diploma or GED
- Associate of Applied Science degree in Early Childhood Education, Recreation Administration, Therapeutic Recreation, Social Work, or a related field
- At least six months of work experience with youth
- Microsoft Office experience, including Excel, Word, and Outlook
- Ability to complete necessary training for applicable responsibilities
- Effective verbal, written, listening, and non-verbal communication skills
- Ability to manage workload with minimal direction and prioritize work effectively
- Ability to perform basic mathematical calculations, including rates, ratios, and percentages
- Ability to build positive rapport with the public, vendors, contractors, community groups, and staff
- Ability to identify problems and implement solutions
- Bilingual English and Spanish communication skills
- Valid and unrestricted driver's license without vision restrictions for corrective lenses
- First Aid, CPR, and AED certification within one year of hire
- Summer Food Service Program certification and annual training
- Child and Adult Care Food Program certification within six months of hire and annual renewal
- Food assistance service food-handling safety certification within six months of hire, renewed every three years
- Ability to work on-site, including assigned evenings, weekends, holidays, and special events
- Ability to regularly lift and move materials up to 50 pounds and handle heavier materials with assistance
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The Company
What We Do
The Waukegan Park District provides quality parks, facilities, and recreation opportunities, including athletics, music, visual arts, dance, fitness, and outdoor recreation, to its diverse community.
