The Role
Reviews, organizes, tracks, and closes out federal criminal case files for long-term archiving. Verifies case information using government databases, applies records-retention schedules, prepares closeout documentation, transfers physical and electronic records, and maintains accurate tracking systems. Coordinates with attorneys and staff, retrieves files, handles confidential information, and follows Department of Justice records-management and security procedures. The onsite role also requires occasional physical handling of records and successful government background screening.
Summary Generated by Built In
Title: Records Specialist
Location: Onsite, Full Time, Monday - Friday
Pay Range: $28 - $33.42 per hour
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Records Specialist to support the United States Attorney’s Office (USAO) for the Northern District of Georgia in Atlanta (NDGA).
In this role, you will support the USAO Criminal Division with the review, organization, and closeout of federal criminal case files. Your work will help ensure case records are complete, properly retained, accurately documented, and ready for long-term archiving.
This role is well suited for someone who enjoys structured, detail-focused work and takes pride in keeping important records accurate and organized.
Applications will be reviewed as they are received. Apply today!
RESPONSIBILITIES
Case File Review & Organization
REQUIRED QUALIFICATIONS
PREFERRED QUALIFICATIONS
LOCATION
TRAVEL
EMPLOYMENT CLASSIFICATION
******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. The employee’s primary workstation is located in an office environment. The role requires frequent use of computers, telephones, copiers, scanners, file-storage systems, and other standard office equipment. The employee will regularly review physical and electronic records, move throughout the office to access files and records-storage areas, and may be required to lift and carry boxes, files, or records weighing up to 40 pounds.
Location: Onsite, Full Time, Monday - Friday
Pay Range: $28 - $33.42 per hour
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Records Specialist to support the United States Attorney’s Office (USAO) for the Northern District of Georgia in Atlanta (NDGA).
In this role, you will support the USAO Criminal Division with the review, organization, and closeout of federal criminal case files. Your work will help ensure case records are complete, properly retained, accurately documented, and ready for long-term archiving.
This role is well suited for someone who enjoys structured, detail-focused work and takes pride in keeping important records accurate and organized.
Applications will be reviewed as they are received. Apply today!
RESPONSIBILITIES
Case File Review & Organization
- Review criminal case files to determine status and identify matters ready for closeout
- Use databases such as Case360, PACER, CourtLinks, and other Government systems to verify case information
- Locate and organize related paper and electronic records
- Review files against established checklists to determine which documents must be retained or removed
- Ensure case files are complete, accurate, organized, and ready for final processing
- Organize retained documents and prepare required case-closeout forms
- Apply established records-retention schedules
- Prepare files for attorney review and required signatures
- Transfer completed physical and electronic records to the appropriate records or docketing section
- Help prepare records for annual transfer to the National Archives and Records Administration (NARA)
- Verify that closed-file locations and status are accurately reflected in Government systems
- Maintain tracking lists for file status, location, and retrieval
- Assist with filing, records cleanup, and inventory activities
- Coordinate with attorneys and support staff to confirm case-file information
- Help locate and retrieve records when needed
- Perform related clerical and records-management duties in support of the Criminal Division
- Handle sensitive and confidential legal records appropriately
- Follow established Department of Justice records-management and security procedures
- Review work carefully for completeness and accuracy
- Protect Privacy Act and other sensitive Government information
REQUIRED QUALIFICATIONS
- High school diploma or GED
- Strong organizational and records-management skills
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong written and verbal communication skills
- Ability to follow detailed procedures and checklists accurately
- Professional and tactful communication with attorneys, staff, and other stakeholders
- Ability to handle confidential and sensitive information
- Valid driver’s license and dependable vehicle
- Ability to lift at least 40 pounds
- Ability to successfully complete required Government background and security screening
PREFERRED QUALIFICATIONS
- 3 years of legal experience preferred, but not required
- Experience with legal, administrative, records-management, document-processing, or case-file work
- Familiarity with systems such as PACER, Case360, CourtLinks, or NetDocs
LOCATION
- 75 Ted Turner Drive SW, Suite 600, Atlanta, GA 30303
- Position is performed on-site; routine telework is not available
TRAVEL
- Travel may be required
EMPLOYMENT CLASSIFICATION
- Employment Classification Eligibility — Non-exempt
******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. The employee’s primary workstation is located in an office environment. The role requires frequent use of computers, telephones, copiers, scanners, file-storage systems, and other standard office equipment. The employee will regularly review physical and electronic records, move throughout the office to access files and records-storage areas, and may be required to lift and carry boxes, files, or records weighing up to 40 pounds.
Skills Required
- High school diploma or GED
- Strong organizational and records-management skills
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong written and verbal communication skills
- Ability to follow detailed procedures and checklists accurately
- Professional and tactful communication with attorneys, staff, and other stakeholders
- Ability to handle confidential and sensitive information
- Valid driver's license and dependable vehicle
- Ability to lift at least 40 pounds
- Ability to successfully complete required Government background and security screening
- Three years of legal experience
- Experience with legal, administrative, records-management, document-processing, or case-file work
- Familiarity with PACER, Case360, CourtLinks, or NetDocs
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
KMRG, LLC is a forward-thinking federal government contractor that empowers public-sector leaders to embrace disruptive technologies and catalyze innovation. The company delivers advanced management and technology solutions in software engineering, cloud enablement, digital modernization, artificial intelligence, robotic process automation, and data science, aiming to fuel progress and shape a future-ready government that is capable of navigating tomorrow's uncertainties.
