Records Retention & Reporting Coordinator

Company Overview

​At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. Our critical communications, video security and command center technologies support public safety agencies and enterprises alike, enabling the coordination that’s critical for safer communities, safer schools, safer hospitals and safer businesses. Connect with a career that matters, and help us build a safer future.

Department OverviewThe mission of the Federal Sales Operations Organization is to provide comprehensive sales support that complements the efforts of the Federal Sales Team. We indirectly impact sales growth by enabling our sales team and channel partners to spend more time in front of customers, sell more and focus on driving new opportunities.
Job Description

The Records Retention & Reporting Coordinator plays a vital, dual role in ensuring regulatory compliance and providing essential data infrastructure for our Federal Sales Team.

Responsibilities include but are not limited to:

• Organize, maintain, and store records in accordance with established policies and procedures

• Scan and upload documents to create digital records

• Maintain accurate records of file changes and access

• Process and digitally file incoming and outgoing correspondence

• Develop and implement records retention schedules and policies

• Ensure compliance with legal, regulatory, and organizational requirements for record retention

• Manage the lifecycle of records, including creation, storage, retrieval, and destruction

• Compile and prepare reports on records management activities

• May audit record-keeping practices and identify areas for improvement

Qualifications:

• Education: Bachelor's Degree OR pursuing a Bachelor's Degree with an anticipated graduation date during or before June 2026

• Experience: Demonstrated success in a role requiring high-level organization, process management, and strict attention to detail

• Communication: Excellent written and verbal communication skills; ability to interact confidently and professionally with internal business teams

• Technical Acumen: Demonstrated competency with office tools (e.g., MS Office Suite and Google Suite)

• Mindset: Highly organized, structured, and process-oriented with a strong ability to manage time, prioritize tasks, and work effectively both independently and as part of a collaborative team

Target Base Salary Range: $50,000 - $55,000 USD

Consistent with Motorola Solutions values and applicable law, we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate.

Basic Requirements

• Bachelor's Degree
• OR pursuing a Bachelor's Degree with an anticipated graduation date during or before June 2026

Travel RequirementsNone
Relocation ProvidedNone
Position TypeNew Grad
Referral Payment PlanYes

Our U.S. Benefits include:

• Incentive Bonus Plans

• Medical, Dental, Vision benefits

• 401K with Company Match

• 10 Paid Holidays

• Generous Paid Time Off Packages

• Employee Stock Purchase Plan

• Paid Parental & Family Leave

• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic. 

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.