Records Associate - Mon - Fri 8am-5pm

Williams Lea is hiring for a Records Associate for our Chicago office to work Monday to Friday 8:00 am to 5:00 pm!

Pay: $20.00/hour

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)

• 401k Retirement Savings Plan Including Employer Match

• Paid Time Off (PTO)

• Life Insurance

• Paid Parental Leave

• Short-term & Long-term Disability

• Healthcare & Dependent Care Flexible Spending Accounts

• Domestic Partner Coverage

• Commuter Benefits

• Legal Assistance

• Employee Assistance Program (EAP)

• Additional Employee Perks and Discounts

The candidate for this Records Associate position will be responsible for delivering exceptional customer service to our clients within a corporate law firm environment. Responsibilities include file creation, labeling, retrievals, transfers, destruction, research, tracking and also document scanning. This position requires regular professional written and verbal communication with our clients, other departments and vendors. Coordination of records scanning and retrieval projects with other departments and external vendors is also required for this position. Good working skills in Microsoft Word, Excel, Outlook, Adobe PDF, iManage and Elite are ideal for this position.

Job Duties

• Creation of new files and revision of existing files

• Data entry into the records management database

• Adhering to document retention policies

• Labeling, moving and shelving files; Onsite filing

• Follow-up on checked-out files as needed

• Process and file incoming records under their respective client matters

• File transfers

• Scanning of archived files in support of the firm's ongoing paperless initiative

• Daily scanning of documents using Canon MFDs and/or computer desktop scanners and Adobe PDF

• PDF quality control, profiling and saving to the iManage

• Using a handheld barcode scanner to track the location and movement of internal files

• Track and retrieve files from internal or external locations as needed for client requests

• Processing inactive and closed files in preparation for transfer to off-site storage

• Work with offsite storage vendors on retrieval/storage/destruction of files via web interface or phone

• Maintaining productivity tracking logs 

• Research of client and matter information in various firm databases as needed

• Working on any other reasonable request for Records related assistance

• Maintaining the highest levels of confidentiality of all firm records and files

Job Requirements:

• High school diploma or equivalent; college degree preferred

• Prior law firm, legal records experience preferred

• Excellent attention to detail and strong consistent task focus

• Professional, effective written and oral communication skills

• Excellent interpersonal and teamwork skills

• Effectively complete tasks without constant supervision

• Ability to multi-task and meet multiple deadlines

• Intermediate Windows 10 based computer skills required

• Good working skills in Microsoft Word, Excel and Outlook required

• Document scanning and Adobe PDF toolset experience preferred

• Ability to handle sensitive and/or confidential materials required

• Capacity and willingness to climb short ladders/step stools

• Must be able to lift up to 50 lbs. and push carts full of files on a regular basis

• Capable of understanding client inquiries and providing effective responses