Record Production Assistant

General Summary:

The General Litigation Record Production Administrative Assistant supports attorneys in the General Litigation Division by preparing documents and files for production in response to Public Information Act (PIA) requests and subpoenas. Responsibilities include ordering, retrieving, organizing, copying or downloading case materials, performing redactions, preparing productions for attorney review, documenting workflow, and returning files to storage. The role also provides occasional administrative support such as escorting visitors, answering phones, and assisting with the distribution of completed record productions.

Duties & Responsibilities:

• Collect materials for PIA and subpoena productions, including ordering files, retrieving case and personnel records and organizing documents. Track, maintain, and return litigation files, ensuring that file locations are updated and materials are returned to storage after use.
• Copy, scan, downloading digital files, and electronically process materials for production workflows, following division procedures.
• Perform redactions and assemble final production of documents for attorney review, ensuring accuracy and completeness prior to attorney approval.
• Document all production activity, including logging work into division systems and maintaining workflow records.

Knowledge, Skills and Abilities:

• Knowledge of, or ability to learn, and correctly apply Texas PIA and subpoena requirements.
• Understanding of, or ability to learn, and ability to use applicable office databases and systems.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• High attention to detail, especially for redaction and document assembly tasks.
• Ability to manage multiple assignments accurately and efficiently.
• Ability to maintain confidentiality and handle sensitive records appropriately.
• Assist attorneys with finalization of record productions, including preparing production-related correspondence, assembling and packaging materials for release to requestors, and ensuring all required components are included and properly formatted.
• Provide limited administrative support, including phone coverage, escorting visitors, and handing out completed record productions. Assist with general division organization, scheduling, and operational needs as assigned.

Hours:

• This is a full time, in-person position. Days and hours of the work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours may vary based on the business needs of the department.

Required Education:

• High school diploma
• Minimum of 2 years of administrative or legal support experience

Salary (Starting):

• $22.44 hourly / $46,675.20 annually
• $27.18 hourly / $56,534.40 annually w/ college degree

Benefits:

Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.

The following list of benefits is offered only to employees in regular (full-time) positions:

• Medical, Dental, and Vision Coverage
• Wellness programs
• Life Insurance
• Long-Term Disability
• Employee Assistance Program (EAP)
• Ten (10) vacation days per year during the first five years of service (increases with tenure)
• Eleven (11) County holidays plus 1 floating holiday
• Professional development opportunities
• Dependent Care and Healthcare Reimbursement Accounts
• 457 Deferred Compensation Plan

Additional benefits may be available to regular full-time and eligible part-time employees:

• Retirement pension through the Texas County & District Retirement System (TCDRS)
• Transportation assistance through the Metro Ride Sponsor Program

Application Notice:

Due to the high volume of applications we receive, we are unable to provide individual status updates. If selected for an interview, you will be contacted directly by a recruiter. We sincerely appreciate your interest in joining our team.