The campus Administrative Assistant will provide general administrative support to Campus Director and on campuses with a Practical Nursing (PN) Program, support PN program management.
- Answer multi-line phone system and routes calls promptly
- Answer all calls within an average of 4 to 5 seconds
- Greet and monitor visitors, determine their needs, and notify the proper person/office
- Perform general clerical duties such as faxing, addressing correspondence, and word processing support as required
- Receive and sort mail
- Enter, monitor, and update student and/or alumni information into CampusVue
- Place orders and create stipend disbursements in Campus Nexus Finance (CNF)
- Maintain electronic and/or paper files and records for students and/or employees, as directed, maintaining confidentiality at all times
- Prepare and maintain faculty files, accrediting forms for faculty.
- Coordinate check requests, p-card requests and reconciliation, and/or processing of campus invoices to Accounts Payable
- New term, end of term, graduation preparation duties (eg, ordering uniforms, badges, laptops, certificates, pins, etc.)
- Special event administrative support
- Serve as temporary back-up for Education Administrative Assistants
- Complete special projects as assigned
- Support PN Program management with routine, as well as, more advanced administrative support including but not limited to preparation for Board of Nursing Examiners monthly meetings and other requirements.
Position Requirements:
- High School Diploma or GED required
- 2 years related work experience required
- Excellent customer service skills
- Maintain a professional, lobby environment for all visitors
- Proficiency in word processing and spreadsheets to generate form letters and memos
- Must possess good working knowledge of English, spelling, grammar and punctuation
- Ability to operate standard office machines
- Proficiency in word processing and spreadsheets and database software with ability to create spreadsheets and databases
About our company:
Porter and Chester Institute, a trade school in Connecticut and Massachusetts for 75 years, adheres to one basic vision: to educate and train our students to the level that will make them competent employees. With 9 campus locations throughout Connecticut and Massachusetts, we offer training in such trades as Automotive Technology, HVAC-R, CAD, Electrician, Plumbing, as well as Medical Assisting, Dental Assisting, Practical Nursing and Computer & Technology.
Our support staff, including Admissions, Financial Aid and other administrative professionals, to our qualified Instructors are focused on making the students' experience a fulfilling and enriching one, both professionally and personally.
Click here for more company information: https://porterchester.edu/about-pci
We are an Equal Opportunity Employer.
Mon-Thurs 3pm-8pm
Skills Required
- High School Diploma or GED
- 2 years related work experience
- Excellent customer service skills
- Maintain a professional lobby environment for visitors
- Proficiency in word processing and spreadsheets to generate form letters and memos
- Good working knowledge of English, spelling, grammar and punctuation
- Ability to operate standard office machines
- Proficiency with database software and ability to create spreadsheets and databases
What We Do
PCI has been providing career training in New England since 1946 We have 9 campuses located throughout Connecticut and Massachusetts PCI holds national accreditation through an agency recognized by the US Department of Education PCI was awarded the School of Excellence Award from the ACCSC in 2009
