The Role
The Receptionist will manage reception duties, support office operations, respond to inquiries, maintain records, track finances, and assist in various tasks to facilitate office functions.
Summary Generated by Built In
We think that our open and progressive work environment is something to shout about and we’re always looking for talented individuals who want a platform to build their careers.
This role forms part of Ogier's Operations Team reporting to the Local Practice Manager. Responsible for managing key reception functions, ensuring the smooth operation of the office and providing administrative support.
This role forms part of Ogier's Operations Team reporting to the Local Practice Manager. Responsible for managing key reception functions, ensuring the smooth operation of the office and providing administrative support.
This is an anchor role (a role that must be undertaken in the office to be effective and the key accountability for the role is to be present in the office full-time).
Key Responsibilities
- Oversee front of house reception duties, including visitor management and building access
- Create a welcoming environment for all colleagues and clients, providing relevant information and guidance
- Respond to incoming calls and emails professionally and in a timely manner
- Manage the distribution and coordination of mail and couriers for various stakeholders in the office
- Coordinate meeting schedules, book conference rooms, and arrange catering as required
- Liaise with the managed services company who support office maintenance
- Co-ordinate and order any necessary office supplies
- Support health and safety compliance in the office
- Maintain records on suppliers and office equipment by working closely with workspaces, operations, and IT departments
- Track financial records such as statements and office expenses, working closely with the finance department
- Support employees on other teams in the Dublin office, when necessary, by being part of the global administrative function (legal, operations, among others)
- Support business continuity works for the Dublin office in conjunction with Local Practice Manager, IT, Risk and Management
- Respond to adhoc requests such as arranging taxis, coordinating transport and booking restaurants
- Handle confidential information with discretion and professionalism
- Work with sustainability departments to apply the necessary steps required to support Ogier's environmental sustainability policy and sustainability goals
- Maintain the workspace in the Dublin office and the development of our flexible and innovative ways of working
- Undertake ad hoc tasks as required
Skills, Knowledge and Expertise
- Minimum of 2 years' experience in an office assistant or office operations role
- Maintain and develop a good relationship with internal and external clients
- Positive attitude and strong team player
- Ability to be forward-thinking and to take initiative
- Capable of handling multiple tasks and projects simultaneously in a fast-paced environment
- Excellent Microsoft Suite skills, particularly Excel, PowerPoint, and Outlook
- Excellent written and verbal communication skills
- Excellent organisational skills
About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.
Skills Required
- Minimum of 2 years' experience in an office assistant or office operations role
- Excellent Microsoft Suite skills, particularly Excel, PowerPoint, and Outlook
- Excellent written and verbal communication skills
- Excellent organisational skills
- Ability to handle multiple tasks and projects simultaneously
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The Company
What We Do
Ogier is an international professional services firm that provides legal, corporate, fiduciary, and consulting services. They operate globally, managing complex transactions for financial institutions, professional advisers, and regulatory bodies. The firm is known for its pragmatic, targeted advice and a collaborative approach across various jurisdictions, including the BVI, Cayman Islands, Guernsey, Ireland, Jersey, and Luxembourg.
