Receptionist

About QuadReal Property Group 

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description:

Reporting into the Regional Office Manager, East the Office Services, Receptionist role works cooperatively with the office services team to provide full reception, customer service and administrative support to the Toronto Corporate office.

As the first point of contact for all visitors, clients and colleagues, the role is to be the brand ambassador for QuadReal, promoting values and service excellence in all activities and duties.

Responsibilities:

• Answer all calls, both internal and external and direct them to the appropriate person

• Meet & greet all visitors to reception and announce their arrival to the appropriate contact

• Assist visitors as required (printing, sending faxes etc.).

• Manage access cards and parking passes

• Liase with EAs/Administrators regarding external catering services and assist when needed

• Coordinate with EAs/Administrators to ensure meeting rooms are kept tidy and in a suitable condition at   the end of each meeting

• Manage the meeting room calendars, assist in finding space.  Resolve space conflicts/requirements and help book meeting rooms for both client and internal meetings

• Update the Office Services Calendar and Team Chat with relevant information to ensure smooth and efficient reception backup/coverage

• Coordinate with IT to ensure equipment is functioning in all meeting rooms and that they have up-to-date IT guides

• Monitor the Office Services inbox, and circulate requests to relevant team members

• Maintain Kitchens

• Prepare and process courier requests for local, national and international packages

• Process expenses and invoices through Perceptive Content/Workday to ensure timely payment of suppliers

• Preparation and circulation of office announcements for upcoming events, office maintenance and general reminders

• Order and distribute the weekly fruit deliveries for the Corporate office

• Assist office services team with planning events (annual Holiday Party, Breakfast with Santa, Pop-up Events, etc).

• Other duties as assigned

Experience and Qualifications:

• Previous experience in a related reception, customer service and administrative role

• Ability to communicate effectively, both verbally and written

• Able to develop and sustain cooperative working relationships with clients, tenants and internal staff; ability to exercise confidentiality

• Experience work effectively across time zones

• Ability to allocate time effectively, work under pressure and manage tight deadlines

• Handle multiple demands, competing priorities and adapt to new ideas and constant changes

• Be an effective resource and flexible in adjusting to changing work priorities

This job posting is for an existing vacancy within our organization.

The expected annualized base salary range for this role is $45,000–$50,000.

  

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

  

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