Receptionist

Responsibilities

• Greet visitors and refer to appropriate staff members using proper office etiquette.
• Answer visitor’s questions and concerns professionally and courteously.
• Answer phone, route calls, and take messages.
• Screen calls and visitors to control interruptions.
• Order and maintain office supplies.
• Maintain meeting schedule of conference room and library.
• Maintain visitor logs.
• Ship office packages via UPS/Fed Ex/Airborne/USPS.
• Sign for and distribute UPS/Fed Ex/Airborne packages.
• Research, price, purchase, and monitor inventory of office equipment and supplies.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Schedule and coordinate meetings and conference calls.
• Arrange amenities for meetings and conferences as needed.
• Maintain appearance of the lobby, front desk, conference room, and breakroom areas.
• Participate in the Morale Committee and employee social functions.
• Arrange monthly birthday/anniversary celebrations.
• Ability to work with minimal supervision.
• Other duties as assigned.

Qualifications and Job Specifications

• College degree preferred, but not required.
• A minimum of 2 years administrative/reception or customer service experience is preferred.
• Must possess excellent verbal and written communication skills.
• Exhibit exceptional interpersonal relationships with employees, peers, and customers.
• Ability to remain at assigned workstation for extended periods of time.
• Candidate must have strong emphases on organization and communication.
• Ability to multitask on a daily basis.
• Professional dress is required.

Technical Expertise

• Deftly navigate through Quality Management System –CQ
• Intermediate Microsoft Office skills: Outlook, Excel, PowerPoint
• Ability to maintain and track budget/spending trends
• Experience with warehouse or supply chain environments is a plus
• Advanced public speaking and presentation skills
• Excellent verbal and written communication skills
• Clear and Professional diction in English

Additional Employment Requirements

• Must be able to successfully pass all preliminary employment requirements (i.e., background check and drug screen)
• Must have a valid driver's license

Physical/Mental/Visual Demands

• Work is light to medium in nature with frequent walking to perform assigned tasks.
• Occasional lifting of 25 - 50 lbs. is required.

Working Conditions

• Activities occur both inside and outside.
• Hazardous conditions may exist, such as proximity to moving mechanical parts.

Equipment Operated

• Equipment: Desktop computer, fax machine, copier, desk phone, and cell phone
• Systems: CQ, MS Outlook, MS Excel, MS PowerPoint and MS Word

LifeScience Logistics is an equal opportunity employer that takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, sexual orientation, gender identity, or any other federal, state, or local protected class.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.