Primary Job Responsibilities/Tasks may include, but not limited to:
The Receptionist serves as the first point of contact for visitors, patients, clients, and callers, providing a professional and welcoming experience. This role is responsible for front office operations, phone management, administrative support, and assisting with day-to-day office functions to ensure smooth and efficient operations.
Responsibilities:
- Greet visitors and staff in a courteous and professional manner
- Answer, screen, and route incoming phone calls promptly and accurately
- Manage front desk coverage and maintain a welcoming reception area
- Schedule appointments and meetings as requested
- Maintain tidy and ready conference rooms and break rooms for use each day
- Provide general administrative and clerical support, including typing, filing, scanning, and copying
- Maintain office supplies and order supplies when inventory is low
- Collect and distribute mail
- Assist with correspondence and document preparation
- Coordinate with internal departments to ensure visitor and client needs are addressed
- Maintain confidentiality and adhere to company policies and procedures
- Order catering for meetings and other events
- Submit and reconcile expense reports for executive team
- Coordinate with building management on facility needs, maintenance issues, and office operations
- Perform other duties as assigned to support office operations
Requirements:
- High school diploma or equivalent; associate degree preferred
- Previous receptionist, front desk, or administrative experience required
- Proficient in MS Office, with strong skills in Outlook, Word, and Teams
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Strong verbal and written communication skills
- Professional appearance and customer service-oriented mindset
- Strong organizational and planning skills
- Proven ability to handle sensitive information with discretion
- Work consistently requires walking, standing, sitting, lifting, reaching, stooping, bending, pushing, and pulling.
- Must be able to lift and support weight of 35 pounds
- Ability to concentrate on details.
- Use of computer for long periods of time.
Top Skills
What We Do
As an independent practice, the difference is personal.
The physicians of Tryon Medical Partners joined forces because we share a core belief: the patient-doctor connection is the foundation for better health. This is the reason we are an independent practice. It allows us to remain true to our principles, while delivering better care rooted in stronger relationships.
What are the benefits of choosing an independent practice?
Value – We are able to practice medicine and conduct business nimbly and efficiently, with fewer layers of bureaucracy in our way – or our patients’.
Transparency – As a leaner organization, we are in direct contact with our patients and partners. Keeping it personal means serving with integrity and accountability.
Choice – In the changing world of healthcare, consolidation has become the new normal, and options are shrinking. We created an independent practice because we believe more choices should be available to everyone. Better health comes from having more than a healthcare provider. It takes a healthcare partner.
