Receptionist

About the job

About the team and the role:

A varied role for someone looking to gain Corporate office experience. You will have exposure to all aspects of office life. It will be a fast-paced role, where you are constantly on the go rarely stopping in one place for any length of time. Covering the length and breadth of the office ensuring smooth running of meeting rooms, breakout areas, catering.

Reception duties:

• Be the third member of the reception team on the Front Desk assisting the Reception Coordinator and fellow receptionist.
• Answering phone calls, greeting guests, issuing access passes for visitors.
• Keep the pantry tidy, stocked and clean throughout the working day.
• Facilitate meeting rooms. Making sure they are always in a good order ready for the next meeting.
  Clearing away used cups/ crockery, tuck all chairs under, put AV back to position ready for next user, spray and wipe down furniture for next meeting.
• Catering for meetings and events. Making tea and coffee pots, setting up places for number of guests. For events assisting setting up food and drink displays. A finesse for presentation is a bonus in this area.
• Collect food deliveries from the post room.

Office Assistant duties:

• Go between kitchens and tea points and make sure they are always kept orderly, and everything is routinely stocked (coffee bins in coffee machines, biscuits in jars, tea bags etc).
• Clearing up spillages and highlighting any housekeeping issues to the OM or the onsite cleaner.
• Set up office spaces for events (training days, socials). Moving office chairs and re-configuring furniture. We have a lot of modular furniture and planters on castors so we can reconfigure the layout how we wish for events.
• Restocking stationery areas, kitchens and pantries. Helping with stocktaking.
• Keeping the Repo graphics room, printing points tidy and in order and fully stocked.
• Ordering Business cards for staff. Making sure they are proofed and checking no defects when they arrive.
• General office administrative assistance for the general office population. Priority will always be around meeting rooms management and catering however there may be scope to assist other departments dependent on workload (binding, printing etc).

Requirements:

• Comfortable multi-tasking and prioritizing tasks without continual guidance.
• Excellent interpersonal and communication skills.
• Initiative with a can-do attitude for anything put in front of them
• Strong attention to detail
• Corporate environment so must demonstrate professionalism and always be presentable.
• Comfortable working in a fast-paced environment