Your Role
As a Receptionist, you will be the first point of contact for our clients, vendors, and staff. The Receptionist represents Gensler's values and professionalism while demonstrating a high level of client service.
What You Will Do
Answer phone through Teams and direct callers appropriately or take messages.
Greet/welcome all guests and notify the appropriate staff member of their arrival.
Receive applicants for interviews.
Receive samples from vendors.
Accept deliveries.
Process parking validations for clients.
Assist clients/consultants/vendors & staff with any questions.
Monitor the conference room reservation system throughout the day and notify appropriate staff of possible conflicts.
Assist with booking and canceling conference room reservations.
Ensure lobby, kitchen and conference rooms remain tidy throughout the day.
Manage San Antonio's Office Calendar.
Responsible for placing all catering orders
Update phone lists.
Review the Monthly birthday/anniversary list.
Update event calendars.
Assist with administrative projects/tasks/special events, as needed.
Working with interior designers to assist with keeping the material library tidy
Monitor and order supplies for the office and kitchen.
Coordinate lunches and events.
Assist with the scheduling of lunch and learns.
Your Qualifications
Minimum 3-5 years of experience in an administrative capacity
Strong attention to detail and multi-tasking skills
Excellent organizational and technical skills (MS Office)
“Can-Do” attitude: must be able to determine priorities and exhibit a high level of initiative and follow-through
Must be able to function well both independently and as part of a team
Excellent communication and relationship management skills
Ability to interact professionally with all levels of the Firm, clients, and consultants
Must be able to work overtime on an as-needed basis
Must have a professional personal presentation
Must have professional phone-etiquette
Must be reliable
This is an in-office position. Office hours are 8:30 - 5:30 CST. If you’re open to relocating to the San Antonio area, please apply!
Life at Gensler
As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice-annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
Top Skills
What We Do
Gensler is a global architecture, design, and planning firm with 53 locations and more than 6,000+ professionals networked across the Americas, Europe, Greater China, Asia Pacific, and the Middle East. Founded in 1965, the firm works globally with more than 4,000 clients across more than 33 practice areas spanning the work, lifestyle, community, and health sectors.
Everything we do is guided by our mission: To create a better world through the power of design.
We believe the power of design can spark positive change and create a future that promotes equity, resilience, and wellbeing for everyone.
Gensler was named one of Glassdoor’s Best Places to Work in 2020, 2019, 2017 and 2016, and our award-winning culture has been recognized by Fast Company as one of the 100 Best Workplaces for Innovators in 2021. Our people-first philosophy is centered on the core ideas of diversity empowerment, impact, community, respect, and growth. You can learn more about our commitment to creating an inclusive and diverse workplace at https://www.gensler.com/careers#diversity.
