Job responsibilities include, but are not limited to:
- Greet clients, visitors, and other guests with a warm and professional demeanor, promptly notify appropriate personnel of guests’ arrival
- Adhere to building security protocol and ensure all office security-related measures are followed; liaison with building to register guests, activate and deactivate access accordingly, change door access, etc.
- Answer phone calls and route to the appropriate personnel
- Manage conference room calendars and office booking software
- Greet delivery services, receive and distribute packages
- Maintain a clean and organized reception area, front conference rooms, and office common spaces.
- Provide light to medium support for senior leaders including but not limited to: coordinating domestic travel and accommodations, managing calendars, providing event support, processing charitable contributions, and administering expense reports
- Provide in-office event support including client meetings and company group activities
- Collaborate with support team members, assist with various data collection projects, and event coordination
- Float between reception and production on low-traffic weekdays; collaborate with office manager to print client or prospect books and prepare them for delivery
- Provide PTO and leave coverage for production and administrative roles
- Perform other administrative tasks as assigned
Qualifications:
- High school diploma or equivalent required
- Previous experience as a receptionist or administrative assistant required
- Experience with Microsoft Office required; ability to create and edit in Word, Excel, or PowerPoint a plus
- Good communication and professional writing skills
- Basic understanding of administrative and clerical procedures and systems
- Demonstrated ability to work in an organized manner and manage time efficiently and effectively
- Ability to maintain confidentiality
- Professional demeanor, approachable, proactive, and adaptable to change and changing priorities
- Ability to learn new systems and software
- Ability to interface comfortably with all levels of management
- Ability to be physically present in the Chicago office Monday – Thursday. Flexibility to be physically present on Fridays if front desk coverage, production, or in-office event support is needed (approx. once a month)
Top Skills
What We Do
Marquette Associates provides our clients with independent and thoughtful investment guidance. Our expertise is grounded in our commitment to client service — our team aims to be a trusted partner and as fiduciaries, our clients’ interests and objectives are at the center of everything we do.
Marquette was founded in 1986 with the sole objective of providing investment consulting at the highest caliber of service. In the decades since, we have maintained our independence in order to do so, both in expanding employee ownership and in keeping traditional and discretionary investment consulting our only source of revenue. Our approach brings together the real-world experience of our people and our dedication to creativity and critical thinking in order to empower our clients to meet their goals.
Contact us to learn more about our services, research, people, or careers using the form on our website below.
