Admin Assistant

Key Responsibilities:

• Front Desk & Reception Duties:
• Greet and assist visitors and clients with professionalism and warmth.
• Answer and manage incoming calls and emails; route inquiries as needed.
• Maintain a tidy, welcoming reception and meeting room area.
• Handle incoming and outgoing mail, deliveries, and courier services.


• Administrative Support:
• Provide direct administrative assistance to the Senior Facilities and Office Administration Officer, helping with scheduling, documentation, and internal processes.
• Assist the management with calendar coordination, travel arrangements, and any administrative tasks or needs.
• Support daily office operations including ordering supplies, managing facilities requests, and vendor coordination.


• Departmental Coordination:
• Liaise with different departments (e.g., HR, IT, Finance, Operations) to ensure smooth communication and task follow-ups.
• Facilitate internal requests, document sharing, and assist in cross-department scheduling and logistics.


• Marketing & Event Support:
• Assist the Marketing Team in planning and executing internal and external events.
• Coordinate logistics for meetings, webinars, client visits, and team-building activities.
• Support with promotional materials, registration lists, and post-event follow-ups.


• Other Duties:
• Perform any other ad hoc or additional tasks assigned by management from time to time.

Requirements:

• Proven experience in a receptionist or administrative assistant role.
• Excellent communication, organization, and multitasking skills.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Google Workspace, Zoom, Slack).
• Ability to work with confidential information and manage multiple stakeholders.
• Strong attention to detail, initiative, and ability to work independently.
• Experience in a fast-paced or startup environment is a plus.