Receptionist

Job Description:

We are seeking a professional, organized, and friendly Receptionist to join our team. The Receptionist will be the first point of contact for visitors, clients, and employees, providing a warm welcome and ensuring smooth daily operations. This role requires excellent communication skills, a strong ability to multitask, and a commitment to providing exceptional customer service. The ideal candidate will be able to manage front-desk activities, such as answering phones, handling inquiries, and directing visitors, booking travels as well as providing administrative support to the team.

Key Responsibilities:

• Greet Visitors: Welcome visitors with a professional and friendly attitude, ensuring a positive first impression.
• Answer Phone Calls: Manage multi-line phone systems, direct calls to appropriate departments, and take detailed messages when necessary.
• Handle Inquiries: Respond to questions via phone, email, or in person, providing accurate information or directing inquiries to the relevant team member.
• Maintain Reception Area: Keep the front desk and lobby area clean, organized, and presentable at all times.
• Booking travels : Coordinate travel arrangements and lodging for staff and visitors
• Distribute Mail: Sort and distribute incoming mail, packages, and deliveries to the appropriate departments.
• Administrative Support: Provide general administrative support such as data entry, filing, photocopying, order lunch for the official events and document preparation.
• Visitor Management: Ensure all visitors sign in and out, and issue visitor badges where necessary.
• Office Supplies: Monitor and maintain office supplies, including ordering and stocking inventory when needed.
• Security Support: Coordinate with security personnel to manage access control and ensure a safe environment for all visitors and staff.

Qualifications:

• Experience: Previous experience as a receptionist, front desk agent, or administrative assistant is preferred, but if you don’t have this kind of experience yet, we can train you.
• Skills:
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
• Attention to detail and problem-solving skills.
• Friendly, approachable with a commitment to providing outstanding customer service.
• Ability to handle sensitive and confidential information with discretion.
• Dependability and punctuality.
• Speaks fluent Dutch and English

Work Environment:

• This is a Part-time position based in our Houten Office. The fix days are Tuesday AND Thursday, and the 3rd day can be mutually agreed with the manager to accommodate your preference.
• This would a 24 hours per week contract.
• Hours: 8:30 AM to 5:00 PM

Interested?

Apply now via the link or email for any questions: [email protected]