Vixxo

Receptionist

Posted 13 Hours Ago

Be an Early Applicant

Colwich, KS

Entry level

Professional Services

The Role

The Receptionist serves as the first point of contact in the office, providing exceptional customer service and handling administrative tasks such as phone handling, mail and fax management, greeting visitors, and assisting with scheduling and organizational duties. They ensure a smooth operation of the front desk and contribute to office efficiency.

Summary Generated by Built In

Vixxo Kansas wants your ambition, your experience, your talent, and what makes you unique. We may have a place for you on one of our many teams, all dedicated to facilities management for some of your favorite retail, grocery, restaurant, and convenience store brands. We work hard at growing our corporate culture, which includes Vixxo Kansas commitment to diversity through valuing differences.

Vixxo Kansas is seeking a full-time Receptionist to be based in our Colwich, KS, office. (In-office: Monday through Friday)

THE ROLE

The Receptionist is the first point of contact for visitors, clients, and employees, offering exceptional customer service while performing administrative tasks. The role involves answering phone calls, handling incoming and outgoing mail, managing faxes, and performing other office duties as required. This position ensures a smooth and efficient operation of the front desk and supports office operations with excellent organizational and communication skills.

TOP RESPONSIBILITIES

Phone Handling: Answer and direct phone calls, take messages and forward to appropriate department, and provide general information to callers or redirect them to the right resource.
Mail Management: Picking up mail from local post office and sorting incoming mail/packages, timely distribution, prepare and send outgoing mail, and ensure proper handling of certified mail.
Fax Management: Receive and send faxes, maintain records of sent and received faxes, report any issues with fax machines and escalate as needed.
General Administrative Support: Greet visitors/guests, notify staff of their arrival, ensure proper check-in procedures, maintain cleanliness and organization of area, oversee and coordinate the scheduling of maintenance and repairs in the office, assist with data entry/filing, and assist with scheduling appointments and managing calendars for staff when required.
Customer Service: Provide a warm, welcoming environment, handle guest inquiries, and address any issues or concerns promptly and efficiently.

QUALIFICATIONS

High School Diploma or equivalent.
Previous receptionist or administrative experience preferred.
Strong communication and interpersonal skills.
Proficient in MS 365 Office (Word, Excel, Outlook) and office equipment (phone, fax, copiers, etc.)
Exceptional organizational skills and attention to detail.
Ability to handle multiple tasks and remain calm under pressure.
Able to work independently and as part of a team.
Valid Driver's license and reliable transportation

WHY VIXXO KANSAS:

At Vixxo Kansas, we are an equal opportunity employer and "Value Differences!" (it's one of our core values). We seek to create diverse and inclusive teams that reflect the variety of the clients and communities we serve, and we believe this creates a competitive advantage. We do not discriminate on race, color, gender, illness, disability, gender identity, sexual orientation, age, national origin, marital or familial status, military status, or religion.