The Role
Greet clients and visitors, answer and route calls, manage conference rooms and catering, maintain reception and shared office areas, order and distribute supplies, process mail and shipments, support new-hire setup and events, and assist with administrative projects. The role requires strong communication, customer service, confidentiality, organization, attention to detail, multitasking, and proficiency with standard office equipment.
Summary Generated by Built In
At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
Dinsmore is seeking a Receptionist at our Columbus, OH location.
Responsibilities
- Answer phones and transfer calls to appropriate person. Deliver prompt, accurate messages to attorneys and staff
- Greet clients/guests and notify attorneys or staff when visitors have arrived
- Manage the office conference room bookings, schedule meetings, and place catering orders; Set up and breakdown of the conference room
- Maintain the reception, conference room and kitchen areas
- Place weekly office supply order; sort and distribute office supplies upon receipt of weekly delivery
- Sort and distribute incoming mail and packages
- Use postage meter to prepare outgoing mail and bring to drop box each day
- Prepare items for shipping via FedEx and bring to drop box each day
- Assist with new hire office set up
- Assist with coordinating events
- Assist with administrative projects as assigned, including document copying and scanning
- Ability to operate standard office equipment, including personal computer, photocopier, fax machine, phone and voicemail systems
- Work closely with Regional Office Administrator
Requirements
- Exhibit initiative and pro-active behavioral style
- Ability to conduct work with strong personal and professional ethics and integrity
- Ability to provide excellent customer service
- Ability to use multi-line phone and paging system
- Superior interpersonal skills in dealing with all levels of the Firm (attorneys, administrative assistants, administration and other members of staff) and with clients and visitors
- Ability to effectively report to several professionals on a large variety of tasks and manage priorities amid an occasionally heavy volume of work
- Ability to keep information confidential
- Must have strong writing and excellent communication skills
- Must be able to create, edit, proofread and finalize all written communication, including emails, memos documents, etc.
- Must be detail oriented with a high degree of accuracy
- Must be able to multi-task prioritizing appropriately to meet deadlines and work well under pressure
- Ability to work additional hours as needed
- High School Diploma/GED required
- Previous experience in a law firm setting a plus
Equal Opportunity Employer
Skills Required
- High School Diploma or GED
- Excellent written and verbal communication skills
- Strong customer service and interpersonal skills
- Ability to use multi-line phone and paging systems
- Ability to maintain confidentiality
- Strong organization, prioritization, and multitasking skills
- Attention to detail and high degree of accuracy
- Ability to work under pressure and meet deadlines
- Strong personal and professional ethics and integrity
- Ability to create, edit, proofread, and finalize written communications
- Ability to work additional hours as needed
- Previous law firm experience
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The Company
What We Do
Dinsmore is a national law firm serving businesses and other clients through practical legal insight, collaborative partnership, and results-focused counsel. Founded in Cincinnati, the firm has grown from its 1908 origins into a nationwide practice with more than 750 attorneys across over 30 offices. Its services include labor and employment and other legal practices, with a client-focused approach to helping organizations move forward.
