The Role
Greet visitors, manage front office phone lines, voicemail and intercom; maintain sign-in/out logs, verify emergency cards, handle mailings and bulletins, update district/state database records, and support administrators with announcements and visitor access.
Summary Generated by Built In
Qualifications:
- High School Diploma or GED
- 2-3 years related experience required
Essential Duties and Responsibilities:
- Greets all incoming visitors to front office
- Answers and directs all incoming calls
- Retrieves voice mail from main line
- Distributes messages in a timely manner
- Sorts and distributes daily mail delivery
- Maintains voice mail system for school ensuring that all recorded messages are kept up to date
- Maintains sign out log for all students
- Verifies emergency card for students being signed out and places calls when necessary
- Follows all safety precautions when releasing students
- Prepares list of students who have signed out and forwards to Attendance Clerk by end of each day
- Maintains visitor's sign in log
- Familiar with DISTRICT/STATE DATABASE panels in locating student schedules
- Maintains confidentiality in all circumstance regarding student information
- Forwards returned student mail to registrar for updating in DISTRICT/STATE DATABASE data base
- Enforces sign out policy, notifying administrator of abuses in policy
- Maintains updated reference log (Hotel Book) containing miscellaneous school information
- Maintains clean and neat appearance of front office reception area
- Maintains and updates all bulletin boards located in reception area
- Ensures that most current handouts are available in reception area trays
- Maintains updated school forms, Newsletters and miscellaneous information for distribution when requested
- Answers incoming calls from intercom system
- Delivers intercom messages as requested by Administrators
- Assists with the preparation of information to be read for morning announcements each day
- Responds to allowing entry to visitors
- Keeps current with all major school events.
- Responsible for mailing of Report Cards and other mass mailings directed to assigned class
- Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time to time assign.
Clearinghouse Education and Awareness webpage: https://info.flclearinghouse.com/education-awareness.
Skills Required
- High School Diploma or GED
- 2-3 years related experience
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The Company
What We Do
Charter School Associates is a leading education management company, proudly serving over 13,000 students throughout the state of Florida.
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