Receptionist (Temporary)

Your Opportunity

Your role will be to provide intermediate administrative support to our team.

Your Key Responsibilities

• Daily
  • Fill/check kitchen supplies – coffee machines, milk, sugar, honey, dish soap, hand soap, paper towels, facial tissues
  • Fill paper towel dispenser
  • Floor inspection – walk each floor, checking for hvac condensation leaks, burnt lights, general tidiness, and safety
  • Report any office maintenance issues to buildings management through portal
  • Mail collection – pick up mail from lobby mailbox, sort and distribute to mail slots on each floor (create mail slots as needed)
  • Check boardrooms throughout day, tidy and clean if necessary – remove any notes left on whiteboards
  • Help with meeting room set ups for large weekly occurring meetings
  • As requested, help with set up of new hire workstation 
  • Ensure the office maintains a professional appearance on all floors
  • Support staff as needed with any office related questions
  • Administrative tasks related to facilities, invoice review, printer readings, ordering name tags  
• Reception Lunch Coverage
  • Greet guests – go over HS visitor information and provide visitor pass, find seating if requires
  • Answer all incoming calls and transfer to appropriate person
  • Receive incoming packages, record arrival, and notify the recipient
  • Assist staff with boardroom bookings and av issues with support of IT if needed 
• Weekly
  • Check cutlery drawer, plates, cups, glasses – move dishes from floor to floor if one floor ends up with an overstock
  • Check print rooms for tidiness and sufficient supplies
  • Thoroughly clean all boardroom whiteboards, including small meeting rooms 
• As needed
  • Order stationery supplies
  • Deep clean whiteboards in offices – notify occupant before erasing any notes

Your Capabilities and Credentials

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Versatility, flexibility and willingness to work within frequently changing priorities.
• Must be willing and able to take initiative when needed.
• Flexibility to learn new skills.
• Proficiency in MS Office Suite.

Education and Experience

• High School diploma required.

Typical office environment working with computers and remaining sedentary for long periods of time. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.