Receptionist, Office Coordinator

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This position is an on-site position based out of the Vancouver, BC office.***

About you

As a Receptionist, Office Coordinator, you own the reception area and use your relationship-building skills to provide service excellence to everybody who passes through the office. You are the first point of contact for the company and are devoted to creating positive experiences by exceeding expectations with both business and personal interactions. You bring your resilience and a proactive approach to any project that you tackle. You are always open to lending a helping hand and bring a positive attitude towards everything that you do.

In this role, you will…

• Design a delightful and welcoming environment for employees and guests. Greet clients in a friendly and professional manner in person and over the telephone.

• Skillfully answer and direct incoming telephone, email, and online inquiries. Direct incoming and outgoing mail; arrange and track couriers.

• Liaise with key suppliers/vendors; ensure contracts are organized and up to date. Proactively oversee all property and related items: point person and Landlord liaison for facilities, cleaning & maintenance.

• Ensure the office is well equipped with stationary and office supplies and well kept. Ensure meeting rooms and shared spaces are well-kept and properly maintained.

• Update internal process documentation for Reception and the Business Services team. Update internal process documentation for the Business Services team.

What you’ll bring

• 2+ years of business or office experience in a progressive, fast-paced client-facing environment. Commercial Real Estate experience preferred.

• A flair for managing a multiphone line, answering and directing queries from employees and guests.

• Proficient in Microsoft Office: Word, Excel, PowerPoint, and Teams, including Outlook.

• Exceptional interpersonal and communication skills. Excellent organizational, problem-solving, and time-management skills.

• Ability to plan and prioritize projects and tasks in a fast-paced environment with tight timelines.

Approximate Salary Range for Role: $48,112.00 to $55,000.00

Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

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Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at [email protected].