Receptionist, Office Coordinator

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

**this is an on-site position based out of our Victoria, BC office**
About the role
As a Receptionist, Office Coordinator, you own the reception area and use your relationship building skills to provide service excellence to everybody who passes through the office. You are the first point of contact for the company and are devoted to creating positive experiences by exceeding expectations with both business and personal interactions

In this role, you are client-service centric and have a bias for getting the job done and enjoy working with various people across the organization. You bring resilience, a “how can I help” mindset, and a proactive approach to all projects that you tackle. You welcome new challenges and bring a positive and professional attitude to the team and stakeholders.  
 

In this role, you will… 

• Support overall management of office operations and logistical support, including inventory of supplies, and upkeep of common areas 

• Promote a delightful and inviting environment at reception for clients and employees/

• Spearhead internal initiatives to optimize workplace experience, streamline processes, and improve operational efficiency. 

• Drive compliance and continuity by managing vendor relationships and ensuring all contractual agreements are accurately maintained and organized  

• Lead property oversight as the primary contact for employees and landlord, ensuring smooth management of facilities, cleaning, and maintenance services; responsible for communicating building announcements and serving as primary escalation contact for office facilities and operational issues.  

• Lead emergency evacuation planning efforts, including coordination and communication; first aid certified to provide immediate assistance if needed.  

• Collaborate with team members to plan and execute office-wide events and activities focused on fostering a sense of community and revitalizing office culture.  

• Undertake ad hoc projects as required.  

What you’ll bring 

• 2+ years of relevant experience, including administrative and operational duties 

• Excellent interpersonal and communication skills, ability to work with a diverse group at all levels of the organization.  

• Strong attention to detail, highly organized and dependable with strong ability to prioritize and follow-up, including being flexible and adapting to work effectively in changing situations 

• Proficient in Microsoft Office: Word, Excel, PowerPoint and Outlook, with demonstrated ability to learn other programs quickly. 

• Strong event planning/project administration and coordination skills. 

Pursuant to the laws regarding job postings in Victoria, BC Colliers is disclosing the following information:

Approximate Salary Range for this Role: $51,098 - $59,000

Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

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#LI-Onsite

What we offer: 

Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [email protected].