Cozen O’Connor, ranked among the top 100 law firms in the country, has an immediate opening for a service oriented self-starter to join our administrative team on a full-time basis as an Receptionist/Office Assistant in Wilmington, Delaware.
This is a highly visible in-office role and an excellent opportunity for candidates with exceptional interpersonal skills, attention to detail, and a commitment to high quality service standards to clients and colleagues.
- Answer incoming calls, transfer and/or take messages
- Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys, reserving hoteling offices
- Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed
- Ordering of all catering requests for meetings on behalf of all departments
- Organizing events for the office (birthdays, happy hours, etc.)
- Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail
- Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed
- Other administrative projects as assigned
- Minimum of 2 years of experience as an Office Assistant/Receptionist, preferably in a law firm or other professional services environment
- Strong organizational skills and a commitment to client service, teamwork, and continuous improvement
- Highly effective written and verbal communication skills
- Ability to work well with all levels of firm employees, clients, visitors and vendors
- Attention to detail in all interactions and work product
- Ability to handle large volume of requests daily
- Aptitude to learn all firm software applications
- Excellent reading comprehension and proofreading skills
- Able to work overtime as needed
- High school diploma required, college degree preferred
The salary range for this role is $50,000-$60,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.
Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.
Skills Required
- Minimum of 2 years of experience as an Office Assistant/Receptionist
- Experience in a law firm or other professional services environment
- Strong organizational skills and commitment to client service, teamwork, and continuous improvement
- Highly effective written and verbal communication skills
- Ability to work well with all levels of firm employees, clients, visitors and vendors
- Attention to detail in all interactions and work product
- Ability to handle large volume of requests daily
- Aptitude to learn all firm software applications
- Excellent reading comprehension and proofreading skills
- Able to work overtime as needed
- High school diploma
- College degree
What We Do
Ranked among the top 100 law firms in the country, Cozen O’Connor has more than 800 attorneys in 31 cities across two continents. We are a full-service firm with nationally recognized practices in litigation, business law, and government relations, and our attorneys have experience operating in all sectors of the economy. Our diverse client list includes global Fortune 500 companies, middle-market firms poised for growth, ambitious startups, and high-profile individuals.
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