The Role
Greets visitors, answers and directs calls, manages voicemail, mail, visitor and student sign-out logs, and protects confidential student information. Maintains reception materials, bulletin boards, forms, newsletters, and school information. Verifies authorization for student release, communicates with administrators and staff, supports announcements, processes report card mailings, and updates student database information through returned mail.
Summary Generated by Built In
Essential Duties and Responsibilities:
- Greets all incoming visitors to front office
- Answers and directs all incoming calls
- Retrieves voice mail from main line
- Distributes messages in a timely manner
- Sorts and distributes daily mail delivery
- Maintains voice mail system for school ensuring that all recorded messages are kept up to date
- Maintains sign out log for all students
- Verifies emergency card for students being signed out and places calls when necessary
- Follows all safety precautions when releasing students
- Prepares list of students who have signed out and forwards to Attendance Clerk by end of each day
- Maintains visitor's sign in log
- Familiar with DISTRICT/STATE DATABASE panels in locating student schedules
- Maintains confidentiality in all circumstance regarding student information
- Forwards returned student mail to registrar for updating in DISTRICT/STATE DATABASE data base
- Enforces sign out policy, notifying administrator of abuses in policy
- Maintains updated reference log (Hotel Book) containing miscellaneous school information
- Maintains clean and neat appearance of front office reception area
- Maintains and updates all bulletin boards located in reception area
- Ensures that most current handouts are available in reception area trays
- Maintains updated school forms, Newsletters and miscellaneous information for distribution when requested
- Answers incoming calls from intercom system
- Delivers intercom messages as requested by Administrators
- Assists with the preparation of information to be read for morning announcements each day
- Responds to allowing entry to visitors
- Keeps current with all major school events.
- Responsible for mailing of Report Cards and other mass mailings directed to assigned class
- Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time to time assign.
Qualifications:
- High School Diploma or GED
- 2-3 years related experience required
Clearinghouse Education and Awareness webpage: https://info.flclearinghouse.com/education-awareness.
Skills Required
- High school diploma or GED
- 2-3 years of related experience
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The Company
What We Do
Charter School Associates is a leading education management company, proudly serving over 13,000 students throughout the state of Florida.
