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Job Description
Job Purpose
The Receptionist job carrier various responsibilities including greeting visitor, answering calls, booking and receiving courier, supporting admin department.
Principle accountabilities
Expected end results
Major activities
Responsibilities
- Greeting visitors, offering them refreshments and directing them to the right person.
- Answering calls and providing information to callers, taking messages and handling general queries.
- Manage both stationery and pantry supply ordering and organizing.
- Keeping the reception area tidy.
- Receiving courier, invoices and packages for staff.
- Booking couriers on behalf of staff members.
- Maintaining office app for employee attendance.
- Maintaining office first aid box and controlling parking access & Office access for office members and visitors.
- General administration work and record keeping as delegated by secretary / administrator.
- Preparation of meeting and conference rooms and assist in arrangements for catering.
- Assisting all the PA's to order lunch snacks & prepare meeting rooms for their respective departments meetings.
- Handling vendor payments of office supplies (scanning invoices / submitting for payments).
- Handling Etisalat invoices monthly wise and finalizing for the payments.
- Preparing office petty cash replenishment form with receipts and submitting for payments.
- Performs all other duties as assigned within the scope of work.
Dimensions
List the quantitative terms of the jobs on which it has some direct or indirect impact. Describe the nature and extent of the job and the scale of activities involved in the job.
- Geographical span: Saudi Arabia
Skills & knowledge
Educational qualifications
- Bachelor's degree on administrative or any related field.
- Proficiency with MS office.
Relevant Experience & knowledge
- 3 to 5 years of experience
Personal Characteristics & behaviors
- Ability to handle high volume production-based work environment.
- Ability to work independently.
- Strong verbal and written communication skills.
- Must be able to effectively manage deadlines and multiple priorities.
- Adheres to internal financial and compliance controls for all meetings.
- Highly detail oriented.
- Demonstrable customer-oriented attitude.
- Ability to interact with all levels of the organization
- English fluency
Locations
Riyadh, Saudi Arabia
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Top Skills
What the Team is Saying
What We Do
We strive to transform lives. While the science we advance is constantly evolving, our core purpose is enduring. For more than two centuries, our values have guided us to do what’s right for patients and for society.
We know that changing lives requires us to do things differently. We start by listening to and addressing what really matters to patients, the people who love them, and those in the healthcare system who provide care. And that’s what inspires us all to be bold, push boundaries and set new standards that open up greater opportunities. Join us in our effort to discover, develop and deliver new treatments to patients.
Why Work With Us
We connect to our history and Japanese heritage through everything we do to bring our purpose, values, vision, and imperatives to life. We are committed to bringing better health and a brighter future to patients. Being a part of Takeda means having the opportunity to be a part of something bigger than yourself.
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Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Takeda's hybrid policy varies by role. Be sure to ask your recruiter about the requirements for the role that you are applying for.
