Job Description:
The Administrative Assistant / Receptionist is responsible for providing efficient administrative and clerical support to ensure the smooth day-to-day operations of the office. This role also serves as the first point of contact for visitors and callers, ensuring a professional and welcoming environment.
Front Desk Management:
- Greet and assist visitors in a professional and friendly manner.
- Answer, screen, and direct phone calls and emails to the appropriate staff members.
- Manage incoming and outgoing mail, packages, and deliveries.
Administrative Support:
- Provide administrative and clerical support to various departments.
- Prepare, format, and edit correspondence, reports, and other documents.
- Schedule meetings, appointments, and maintain calendars.
- Assist in organizing company events, meetings, and travel arrangements.
- Maintain and update filing systems, databases, and records (both electronic and hard copy).
- Manage Biometrics, elevator passes, Company ID, and gate passes.
Office Management:
- Monitor and maintain office supplies and inventory.
- Coordinate maintenance and repair of office equipment and facilities.
- Ensure cleanliness and orderliness of the reception and common areas.
Other Duties:
- Support HR and Finance departments with basic administrative tasks when needed.
- Handle confidential information with discretion.
- Perform other related duties as assigned.
Qualifications:
- Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
- Proven experience as an administrative assistant, receptionist, or in a similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic office equipment.
- Professional appearance and demeanor.
Working Conditions:
- Office-based position.
- Regular working hours: [e.g., Monday to Friday, 9:00 AM – 6:00 PM].
- May occasionally be required to support company events or activities outside regular hours.
Location:
Makati CityBrand:
CaratTime Type:
Full timeContract Type:
TemporaryTop Skills
What We Do
We are dentsu. We team together to help brands predict and plan for disruptive future opportunities and create new paths to growth in the sustainable economy. We know people better than anyone else and we use those insights to connect brand, content, commerce and experience, underpinned by modern creativity. We are the network designed for what’s next
