Receptionist 80 - 100%

Company Description

Founded and headquartered in Switzerland, Avaloq is continuously expanding its global footprint with around 2,500 colleagues in 12 countries, and more than 170 clients in 35 countries. We are an industry-leading provider of wealth management technology and services for financial institutions around the world, including private banks and wealth managers, investment managers, as well as retail and neo banks. Our research led approach and continual innovation is powered by the passion and creativity of our colleagues.
We are always looking for talented people to join us on our mission to orchestrate the financial ecosystem and democratize access to wealth management. Avaloq offers the opportunity to work closely with some of the world’s leading financial institutions as we jointly develop and shape careers. Championing a collaborative, supportive and flexible work environment empowers our colleagues to reach their full potential.

Job Description

The receptionist at our office in Zurich should be passionate about delivering exceptional services that our employees have a great place to work and our guests feel like VIPs.

Are you a born host? Do you always have a good mood and team-oriented nature? Do you like your office be as clean and tidy as your own home? Do you like to coordinate construction worker to fix small damages? Do you like to train employees in health and safety topics? Do you like to work in a team on-site and via MS Teams with colleagues from various locations and other divisions? Then we are looking for you as our receptionist for our Headquarters in Zurich.

Your key tasks

• Welcoming clients, visitors and suppliers
• Act as the first point of contact for all internal and external visitors
• Operation of our switchboard and ensure smooth transfer of phone calls
• Preparing and hand-out of access cards (badge-system)
• Manage office supplies and equipment / handling of mail and courier deliveries / take over other administrative tasks
• Responsible for guest zone (waiting area, meeting rooms and coffee corner)
• Be involved in health & safety topics, be part of the evacuation team and act as first-aider
• Prepare and provide presentations to our employees 
• Support and collaborate with Office & Facility Management 
• Liaise with local management, suppliers, service providers and respective group functions (IT, Real Estate, HR, Communication, Finance etc.)

Qualifications

• Experience as a receptionist or similar position in an international company
• Excellent Microsoft Office skills (Outlook, Word, Excel, Power Point)
• Positive, professional and customer service attitude; reliable and discrete personality with highest level of integrity
• Strong communication and organizational skills
• An active team player with a smart and well-groomed appearance
• Fluent in German and English. Any other language is a plus but not a must have

It would be a real bonus if you have

• Experience in using a building access application
• First aid training certificate
• Being member of the evacuation team in the past

Additional Information

In Avaloq we are proud to embrace diversity and understand the success of our business is built on the power of different opinions, we are whole heartedly committed to fostering an equal opportunity environment and inclusive culture where you can be your true authentic self. 

We hire, compensate and promote regardless of origin, age, gender identity, sexual orientation or any other fantastic traits that make us all unique, we have done our best to write this advert in an inclusive and neutral way. 

Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations.