Receptionist (51643)

Position Summary:

Person in this position will be responsible for the data collection, clerical and secretarial aspects of the program. Essential Job Functions include those listed below.

Essential Job Functions:

• General secretarial support to the office, i.e., scheduling appointments, correspondence, handling incoming/outgoing phone contacts, and other related clerical duties;
• Prepared and Send FedEx packages
• Set up interviews for all our facility
• Provide clerical support to the program staff as requested;
• Collection of any relevant data;
• Maintain filing system for any relevant files;
• Entry of any relevant data into computer system:
• Review and distribute, when appropriate, all incoming mail and faxes addressed to the program and staff;
• Payroll: collected time sheets; input time onto system payroll sheet; sorted paychecks and handed out paychecks
• Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Arizona; and
• Perform all other duties as assigned.

Essential Qualifications:

Certifications/Licenses:

• Possess or able to obtain Arizona Level 1 Fingerprint clearance card
• Able to pass Arizona Central Registry background check
• During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.

Education:

• High School Diploma or equivalent.

Experience and Competencies:

• Past experience in a secretarial position, preferably in a social service setting;
• One (1) year data experience;
• Veteran and/or military experience preferred;
• Excellent communication skills;
• Superior writing skills;
• Attention to detail;
• Ability to exercise good judgment and discretion;
• Ability to work well in a team environment;
• Superior organizational skills;
• Strong computer skills, to encompass all Microsoft Office applications;
• Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality; and
• Professional appearance and demeanor.

Working Conditions:

• Work is primarily performed in an office or residential treatment setting; and
• Some outdoor activities may be required.