Reception & Office Administration Support

HedgeServ is a leading global fund administrator with more than $450 billion in assets under administration across all investment vehicles including Hedge Funds, Private Equity Funds, UCITS, Hybrid Credit Managers, Funds of Funds and Managed Account Platforms. We optimize our clients’ experience using unique proprietary technology coupled with robotic process automation, intuitive digital programs powered by machine learning, and enhanced by an extensive proprietary transaction data set. HedgeServ’s entrepreneurial and innovative spirit cultivates a productive and agile environment enabling its team to anticipate clients’ needs and consistently deliver solutions in real time. Led by the most experienced team of industry experts, HedgeServ with 1,500+ professionals around the globe expertly provides customizable solutions for their clients’ risk, portfolio management, middle office, investor relations, accounting, regulatory, compliance, and tax services. Since its inception in 2008, HedgeServ has received numerous accolades, including Top Overall Administrator and #1 rankings for Fund Accounting, Reporting & Reporting Technology, Client Service, Investor Services, Alternative Fund Expertise, and Regulatory Expertise.

HedgeServ is a progressive company with continuously evolving ways of working to ensure a future-focused mindset. Our employees benefit from a robust career development framework and clear learning paths which outline career trajectory, training and progression plans. HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. HedgeServ was recognized as a Next Gen employer by RippleMatch on its list of 100 top workplaces for Generation Z for 2022. HedgeServ operates 13 offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, Philippines and Australia.

Your responsibilities:

• Supporting all office services across the HedgeServ regions (EU/AUS/PHP) and working as part of the Facility Team
• Handling/processing incoming calls / post
• Preparing orders for and managing all office deliveries
• Raising POs, managing incoming invoices for all regions and managing vendor relations
• Supervising on site locally any maintenance services and following up on completed work reports and co-ordinating services at other locations
• Supporting all Sports and Social teams on booking events and activity
• Coordinating courier services across all regions
• Support onboarding/separation employee process and coordinating tasks with relevant internal stakeholders
• Supporting the HedgeServ Employee Notification System and Hotel Desking processes
• Maintaining all logs and budgets and providing reports relevant to the above tasks
• Any tasks as directed by your Supervisor

Our requirements:

• Business Administration / Management degree
• An enthusiastic person who is keen to learn and can cope under pressure to work in our busy office
• Excellent oral and written communication skills
• Highly organized and flexible
• Computer literate and with good Excel knowledge
• Full training will be provided

What we offer:

• Premium Health Insurance
• Sports Club Membership
• My Benefit – Cafeteria System
• Tuition Support
• Active Sports and Social Committee
• Life Insurance