Reception & GA Intern

Key Accountabilities

• Receive incoming calls and ensure full information is recorded and forwarded to the relevant department. 
• Monitor meeting rooms, pantry according to regulations and report to the manager if there is any abnormal situation.
• Receive guests and record the information and forward it to the relevant department. 
• Manage incoming and outgoing correspondence and parcels.
• Collect invoices & supporting documents according to internal process (payment to suppliers) and make payment to suppliers for expenses.
• Arrange/make forms according to regulations of the Building Management Board related to property/goods movement, repair construction, event organization... 
• Monitor/supervise the work of tea ladies, especially in the general pantries and refrigerator cleaning situations. 
• Monitor pantries /relaxation rooms according to regulations and report to the manager if there is any abnormal situation.
• Receive & check goods, and utensils for general pantries.
• Compare data and spreadsheets of electricity, water consumption indicators, and parking costs from the Building Management Board.
• Assist in arranging and deploying periodical cleaning/maintenance for all offices: general office cleaning, CFU/aircon maintenance/cleaning, and maintenance/cleaning for drinking-water machines’ filter systems.
• Make new orders as requested (furniture & office facilities).
• Assist in arranging for fixing/repair when the facilities have problems.
• Other tasks as requested by the Line Manager.
   

Job Requirements

 Knowledge and experience 

• Experience with MS Office  
• Bachelor's degree or equivalent 
• Full-time working basis

Skills and abilities

• Fluent in speaking and writing skills in English is a plus.  
• Good communication and interpersonal skills.
• Good at both working as a team member and working independently.
• Proactive, helpful, and friendly personality.