Receiving Coordinator II

At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That’s why we’re not just transforming cancer care—we’re changing lives.

We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: “What would I do if this patient were my mom?” That question drives everything we do.

But our mission doesn’t stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare—driven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Position Summary

Responsible for receiving deliveries, processing receipts in ERP system, stocking materials in appropriate storage areas based on temperature requirements, placing materials in quarantine, forwarding samples to labs, releasing inventory, facilitating material transfers, and replenishing material points of use in laboratory and R&D facilities.

Job Responsibilities

• Receive, verify, inspect, and sign for deliveries.

• Utilize material handling equipment - carts, pallet jack, and/or forklift to safely transport shipments.

• Use ERP system to review purchase order (PO) and process receipt accordingly.

• Use document management system to review and print material specification forms.

• Verify that inventory items are delivered and received per specification and acceptance criteria.

• Document receipt on packing slips and material specification forms, following Caris Good Documentation Practices (GDP).

• Place inventory materials requiring quarantine in designated area and store based on appropriate temperature requirements.

• Create and apply correct labels to inventory items.

• Send samples of materials requiring testing to quality control (QC) group.

• Use database to record materials requiring testing and material certification verification.

• Compare certificate of analysis (CoA) or conformance (CoC) info to acceptance criteria listed on material specification forms to verify match and passing results.

• Release inventory materials and move to in-use inventory upon QC pass/QA approval.

• Pull and transfer inventory materials from central stores warehouse to stock rooms located at laboratory facilities.

• Complete material transfer form and shipping paperwork accurately per established SOP.

• Receive transfers and put away materials in appropriate storage areas in stock rooms based on temperature requirements.

• Perform system transactions to reflect movement of materials and to keep accurate inventory.

• Perform daily counts of materials at points of use in labs and R&D facilities and replenish per set stocking levels.

• Replenish items based on first in first out (FIFO) method.

• Wear appropriate personal protective equipment (PPE) when handling chemicals and hazardous materials.

• Comply with all safety and health regulations.

• Perform daily/weekly cleaning tasks and maintain cleaning log.

• Adhere to good manufacturing practices (GMP).

• Maintain organized workstations and warehouse by applying 5S concepts.

• Follow all established SOP's, work instructions/job-aides, and best practices related to the receiving, inventory control, and replenishment process.

• Perform assigned cycle-counts and investigate discrepancies. Report findings to Supervisor and/or Lead and make inventory adjustments as directed. Accurately fill out inventory adjustment form.

• Carry out tasks as assigned by the supervisor and /or manager.

Required Qualifications

• High school diploma or equivalent.

• 1 - 2 years of experience in materials management, warehousing, shipping, receiving or related fields.

• Knowledge of inventory management processes related to receiving, quarantine, material release and transfer, and forward replenishment.

• Experience using ERP/WMS to receive PO's and perform various inventory transactions.

• Parcel shipping experience - packing shipments, creating shipping labels, and scheduling pickups.

• Ability and willingness to train new and existing employees on all relevant receiving and replenishment job processes. 

Preferred Qualifications

• Associates or Bachelor's degree.

• Previous experience training new and existing employees on all relevant receiving and replenishment job processes.

• Reading/research and understanding of industry related issues and trends in warehousing, specimen handling, customer support, and use of technology in logistics.

• Attention to detail and ability to catch discrepancies.

• Self-motivated with good communication and interpersonal skills.

• Experience operating material handling equipment as needed (forklift, pallet jack, etc.).

• PC experience - data entry, using email, spreadsheets, and inventory control systems.

• Works well in a team environment and promotes teamwork.

• Ability to read and follow SOP's, process flowcharts, and work instructions/job-aides.

Physical Demands

• Will work at a desk / computer as well as the occasional use of copiers, fax machines, and scanners.

• Visual acuity and analytical skill to distinguish fine detail.

• Must possess ability to sit and/or stand for long periods of time.

• Must possess ability to perform repetitive motion.

• Ability to lift up to 50 pounds.

Training

• All job specific, safety, and compliance training are assigned based on the job functions associated with this position.

Other

• This position will require working some evenings, weekends and/or holidays.

Conditions of Employment:  Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.