Realty Coordinator

The Realty Coordinator supports the brokerage through marketing, social media, agent onboarding and support, sales coordination, and administrative assistance. This role also assists with the marketing and sales of Tentac residential developments and lots, as well as HOA communications, vendor coordination, and community-related needs.

Benefits:

Employer Paid Life Insurance

Employer Paid Long Term Disability

Employer Paid Short Term Disability

Paid Time Off

Medical

Dental

Vision

Paid Holidays

401K with employer match

Flexible Spending Accounts (FSA)

Voluntary Accident Coverage

Voluntary Critical Illness Coverage

Voluntary Life Insurance

The Realty Coordinator supports the brokerage through marketing, social media, agent onboarding and support, sales coordination, and administrative assistance. This role also assists with the marketing and sales of Tentac residential developments and lots, as well as HOA communications, vendor coordination, and community-related needs.

Essential Functions:

Marketing & Brand Management

• Manage and oversee the Berkshire Hathaway HomeServices Central Illinois Realtors social media platforms, including Facebook, Instagram and other digital channels.
• Create and execute marketing campaigns promoting the brokerage, agents, listings, company culture, and community involvement. 
• Manage the Twin City Title social media presence and marketing initiatives.
• Assist with the marketing and promotion of Tentac residential developments and available lots.

Sales Support

• Assist in coordinating weekly sales meetings. (If needed)
• Assist agents with marketing resources, technology, and brokerage tools.

Agent Training & Onboarding

• Coordinate and assist with onboarding newly affiliated agents.
• Develop onboarding materials, checklists, and training resources.
• Serve as an ongoing resource for agent support.

Leadership & Administrative Support

• Provide operational and administrative support to brokerage leadership.
• Assist with admin responsibilities during management absences to ensure continuity of office operations. As well as completing training to serve as backup for the Closing Director position.

Tentac Developments & HOA Support

• Assist with the sales and marketing of Tentac residential developments and residential lots.
• Coordinate builder and consumer marketing initiatives.
• Maintain subdivision marketing materials and inventory updates.
• Assist with homeowner association responsibilities, including homeowner communication, complaint documentation, coordination with vendors or board members, and follow-up on community concerns.

Supporting Functions:

In addition to the performance of the essential functions, this position may be required to perform a combination of the following supportive functions.

• Ability to work in a fast-paced office and meet deadlines
• Ability to follow explicit instructions and procedures
• Ability to have a positive attitude

Specific Job Knowledge, Skills, and Ability:

• Adapts quickly under pressure, flexible with last-minute changes.
• Anticipates issues and solves them before they have the ability to happen by planning what is coming up next week, next quarter, or next year.
• Excellent interpersonal skills with good sales and customer service skills.
• Excellent verbal and written communication skills. 
• Brings solutions to the table to resolve presented issues
• Ability to deliver consistency without spelling errors and use correct formatting.
• Continuous learning to broaden personal development.
• Acts as an extension of the executive team that you support.   

Qualification Standards: 

Communication:

• Strong communication skills; including the ability to deal effectively with vastly diverse groups of people and guests.
• Writes concise, professional emails and messages that reflect well on the team and company.
• Trusted with sensitive information.
• Balances being approachable with maintaining professional boundaries.
• Ensure communication flows smoothly between departments and entities.

Education:

• Any equivalent combination of education, training and experience which provides the required knowledge and abilities.

Computer Skills:

• Experience and familiarity with Microsoft, Excel, Word, Publisher and Internet.
• Creates polished reports, tracks expenses, maintains spreadsheets accurately.
• Uses templates, shortcuts and other tools to manage internal and external events and meetings flawlessly.

Experience:

• 1–3 years of experience in real estate, marketing, sales, customer service, or administrative support preferred. Strong communication, organization, and social media skills are a plus. Real estate experience or licensing preferred but not required.

Grooming: Must maintain a professional appearance including attire and hair color.

 Physical Requirements: 

• Ability to sit for extended periods up to 6 to 8 hours a day.
• Ability to occasionally stand, walk, or move around the office to perform tasks or attend meetings.
• Ability to frequently use hands and fingers to operate computers, phones and other office equipment
• Ability to occasionally reach for files, supplies or miscellaneous office materials as needed.
• Ability to lift and carry light objects up to 15 lbs. as needed.
• Ability to hear and speak clearly to communicate in person and over the phone.
• Must be able to read printed and electronic documents.

It is the policy of Tentac Enterprises to comply with all federal and state laws concerning the employment of individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC)

Tentac Enterprises provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Effective Date: September 1, 2026