SGS

RBS Administrative Assistant (w/ invoicing/SAP/Data Entry)

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Muntinlupa, Southern Manila District, National Capital Region, PHL

In-Office

Mid level

Information Technology • Professional Services • Security • Consulting

The Role

Registers laboratory samples in LIMS, creates work orders, applies quality protocols, links pricing and quotations, and generates customer invoices and statements. The role also performs accurate data entry, maintains reports and databases, follows up on payments, communicates discrepancies, and coordinates administrative projects while complying with quality, safety, and integrity policies.

Summary Generated by Built In

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Primary Responsibilities

This role involves sample registration into LIMS (Laboratory Information Management System) based on clients’ requests, prepares customer invoices and statements, distribute to clients’ accounts payable contacts.

Specific Responsibilities

Registers samples onto LIMS based on client’s request and/or Sample Submission Form (SSF) to create work orders accurately.
Communicates any discrepancies or other issues relating to the SSF or other aspects of the clients requests to supervisor or appropriate Canadian resource for resolution
Applies correct QC protocols to each work order to ensure it meets QP21 guidelines and clients requirements. Liaises with relevant QC chemists and Canadian management when requirements are unclear.
Generates Acknowledgement for Work Order and distributes to clients.
Links appropriate price list and sales quotations to work orders.
Ensures clients test requests and invoicing instructions are followed to help improve efficiency for production.
Generates customer invoices and statements, and distributes to clients’ accounts payable contacts
Follows up with clients regarding payment.
Accountable for accurate and timely data input.
Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
Follow all company health, safety and environmental policies.
May be assigned and coordinate special or ad hoc projects as needed.

Qualifications

Profile

A minimum of secondary education is required.
3 years of previous experience in data entry related role is required.
Previous experience with ISO/IEC 17025 requirements is preferred.
Previous experience in administrative (invoicing) related role is preferred.

Additional Information

Required Skills

Full professional proficiency in English.
Ability to follow instructions.
Able to meet deadlines.
Typing speed 70 wpm and 8,000 kph
Must be able to read, know and follow work instructions in a safe, accurate and timely manner.
Candidates must be proficient in using various types of computer software (Word, Excel & Outlook).
Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.
Ability to work well with others & on one’s own.
Proven time management skills and a strong attention to detail.
Works well under pressure.
Ensures full compliance with the company’s Quality Management, Health & Safety, Code of Integrity, and Professional Conduct policies.

Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.

Skills Required

Minimum secondary education
At least 3 years of experience in a data entry-related role
Previous experience with ISO/IEC 17025 requirements
Previous experience in an administrative or invoicing-related role
Full professional proficiency in English
Typing speed of 70 words per minute and 8,000 keystrokes per hour
Proficiency with Word, Excel, and Outlook
Ability to manage and coordinate multiple projects in a fast-paced professional environment
Excellent verbal and written communication skills
Ability to work independently and collaboratively
Strong time management and attention to detail
Ability to work under pressure and meet deadlines
Willingness to work onsite for 2 to 6 months as required by the affiliate country

SGS Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about SGS and has not been reviewed or approved by SGS.

Healthcare Strength — Core medical, dental, and vision coverage is part of the U.S. package and is generally viewed as adequate even if not standout. Company information also underscores healthcare coverage as a standard element of the offering.
Retirement Support — A 401(k) is commonly included in the U.S., and group disclosures reference post‑employment benefit plans in select regions. These components provide a baseline of retirement security beyond core pay.
Strong & Reliable Incentives — Annual incentive/bonus structures are part of the compensation mix and cited positively in some regions and roles. Punctual pay is also highlighted as a plus.