Quick Pay Auditor

Job Summary:

Process all carrier invoices received for payment.  Audit bill of ladings and carrier invoices for advances, pallets, unloading, signatures, etc. Bill customers with obtained audited paperwork. Perform other duties required for the good of the business and as assigned by appropriate management. 

Work Performed:

• Audit the Carrier’s invoice to verify remit information and pay for accuracy
• If there is an overbill, send email to Carrier Sales for disposition
• Make necessary changes based on Change Notice from Carrier Sales
• Audit pallets/unloading and charge carrier if necessary
• Audit bill of lading for OS&D
• Audit drivers name, tractor, trailer, shipper and consignee, movement and load notes
• Audit for prepaid or collect shipments
• Audit and verify if all paperwork have been submitted according to the customer requirements
• Email Carrier’s when paperwork is illegible or missing in a professional and respectful manner
• Contact Carriers and receivers to acquire missing or illegible documents
• Continuously re-examine incomplete loads and request missing documents/approvals from appropriate source i.e. Carriers, Customers, and Operations
• Audit bill of lading for reference numbers and receiver signature for each drop
• Audit and verify unloading, repair, and tolls receipts
• If no unloading/repair/toll receipt and/or approval, contact to obtain
• Bill customers with audited documentation if applicable: bill of lading, pallets, unloading, tolls, and/or repair receipts
• Verify Carrier’s payment in settlement
• Answer calls and emails requesting payment status and rate verification
• Back up for Scanning
• Will work in conjunction with the Operations team to get loads billed within a designated time.

Education/Training:

• Highschool Diploma/GED Equivalent required
• Must be proficient with spreadsheets
• 1-4 years of general accounting experience in a manufacturing / business environment or equivalent education and experience preferred

Skills:

• Knowledge of standard office procedures and practices
• Strong mathematical skills
• Organized with strong attention on detail and accuracy
• Good data entry skills
• Ability to operate basic office equipment
• Ability to understand and follow instructions
• Competence in Excel and Word
• Knowledge of Business Accounting Reports
• Able to work in a team environment
• Good communication and problem-solving skills
• Able to work time as needed for success of the business

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This job operates in a physical office environment and is largely a sedentary role. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk; use hands, arms, and fingers to effectively operate computer equipment and handle and/or lift objects up to 20 pounds.   

Position Type/Expected Hours of Work

This position has assigned work shifts which include daytime business hours, afternoons, nights, and weekend shift hours.   

EEO Statement

Syfan Logistics, Inc. is an Equal Opportunity employer. All Team Members and applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or any status which is protected by state or federal law.

Introductory Period:

Progress reports at 30 and 60 days with a review by management at 90 days.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities