QSHE Specialist

Job Summary:

The QSHE Specialist will assist with the daily operations and strategic development of the QSHE Compliance and Document Management. This role assists in product setup, supplier documentation, TraceGains management, and regulatory surveillance activities, ensuring accuracy, compliance, and efficiency in supporting customer and supplier documentation needs.

The ideal candidate possesses strong regulatory knowledge, leadership experience, and a working understanding of product compliance systems. This individual will also represent the team in higher-level regulatory discussions, customer calls, and cross-functional initiatives to harmonize compliance processes and enhance documentation performance.

Job Description:

• Develop, implement, and maintain safety, health, and quality policies and procedures that align with Brenntag's core values and comply with applicable regulations and industry standards.

• Conduct regular audits and inspections to ensure adherence to Hazardous Communication standards, OSHA regulations, and other relevant safety and health guidelines.

• Engage with employees through managing by walking around (MBWA) reports to identify potential hazards, address concerns, and reinforce a culture of safety and care.

• Take ownership of facility safety and quality by actively monitoring and addressing issues in a timely manner, ensuring a safe and healthy work environment for all stakeholders.

• Assist in training employees on safety, quality, and health-related topics, emphasizing the importance of Brenntag's core values and fostering a culture of care and excellence.

• Assist in investigating incidents and near-misses, identify root causes, and recommend corrective actions in line with our commitment to safety and continuous improvement.

• Collaborate with management and cross-functional teams to drive clarity and trust while enhancing safety, quality, and health performance across the organization.

• Monitor and analyze key performance indicators (KPIs) related to safety, quality, and health, and report findings to the Director of Quality, Safety, Health, and Environment, ensuring transparency and accountability.

• Stay informed on industry trends, regulatory changes, and best practices in safety, quality, and health management to maintain excellence in our operations.

• Assist in product setup, supplier documentation management, TraceGains oversight, and document approvals.

• Ensure consistent application of documentation and regulatory standards across all product categories and systems.

• Assist with document-related issues and regulatory concerns.

• Develop and monitor metrics related to document turnaround time, accuracy, and compliance rates.

Regulatory Compliance and Documentation Management:

• Oversee document acquisition, review, and approval for all supplier and Brenntag-generated documents.

• Manage TraceGains workflows for supplier document control, ensuring compliance for active materials.

• Coordinate document requests from customers and ensure prompt responses through efficient communication and prioritization.

• Support product removal/deletion and change notification processes, including supplier updates and specification revisions.

• Monitor expired or missing documents and ensure proactive resolution.

Regulatory Intelligence and Product Compliance

• Track and communicate relevant regulatory changes.

• Support compliance with FDA, EPA, DOT, and related regional frameworks.

• Collaborate with regional Regulatory Affairs and Quality Assurance teams to interpret and implement new regulatory requirements.

• Partner with Product Management and R&D to ensure specifications align with current regulatory expectations.

Cross-Functional and Customer Engagement

• Represent Regulatory Compliance in customer-facing meetings and provide regulatory documentation or statements as needed.

• Collaborate with Sales, Quality, and Commercial to ensure all documentation supports customer expectations and supplier standards.

• Partner with the appropriate departments to ensure supplier compliance and documentation accuracy.

• Facilitate communication and document flow between proactive (Regulatory Compliance) and reactive (Regulatory Services) teams to prevent redundancy and improve efficiency.

Systems and Process Optimization

• Maintain alignment between TraceGains, ERP, and SharePoint systems for document traceability and version control.

• Drive digital improvement initiatives, automation, and harmonization of documentation processes.

• Develop and deliver internal training on documentation workflows, TraceGains use, and regulatory standards.

Education & Experience:

• Bachelor's degree in science, engineering, or a related field.

• 2-4 years of experience in safety, quality, and/or health compliance roles.

• Comprehensive knowledge of Hazardous Communication standards, OSHA regulations, and other relevant safety and health guidelines.

• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

• Excellent communication and interpersonal skills, with the ability to effectively train and influence others while fostering trust and clarity.

• Detail-oriented, with strong analytical and problem-solving abilities that contribute to our commitment to excellence.

• Demonstrated dedication to continuous improvement and a proactive approach to identifying and addressing safety, quality, and health risks.

• Experience with documentation management tools such as TraceGains, SharePoint or ERP systems.

• We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential.

• Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.

• Paid parental leave

• Education assistance program

• Employee assistance program

• Various healthcare plan options as well as 401(k)​

Brenntag and its subsidiary companies will provide equal employment opportunities to all applicants without regard to any category protected by federal, state or local law, including as applicable, applicant’s actual or perceived race, color, religion, creed, sex, sexual orientation, gender identity or expression (including transgender status), gender (including pregnancy, childbirth, lactation and related medical condition), genetic information, military service, national origin, ancestry, citizenship status, age, veteran status, physical or mental disability, protected medical condition as defined by applicable federal, state or local law, political affiliation, marital status, membership in an employee organization, parental status, expunged juvenile record, or any other status protected by federal, state, or local law. Brenntag will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal, state, or local law. This application is considered current for sixty (60) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at [email protected] (phone, tty, fax, email, etc.).

Brenntag North America, Inc. and its subsidiaries use E-Verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States.  For more information, please go to https://www.e-verify.gov/employees or view the poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster.pdf.