Purchase Order Administrator

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Purchase Order Administrator is responsible for executing the purchase order process

KEY DUTIES & RESPONSIBILITIES

• Executes the purchase order process according to established processes and by utilizing financial information management system (i.e. Oracle)
• Acts as a first level of contact for supplier inquiries
• Prepares, sends and files purchase orders
• Reviews contracts for pricing and enters accurate pricing information into the purchase orders
• Reviews purchase order values to contract pricing values to ensure accuracy
• Codes purchase order lines
• Calculates tax values
• Prepares reports including but not limited to purchase order summary reports
• Oversees policy adherence and ensures compliance to government regulations
• Supports the Sourcing Coordinator’s duties where required
• Makes contract amendments where required
• Other duties as assigned

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

MINIMUM EDUCATION: Community college diploma or equivalent training (e.g. RPA, CET)

JOB-RELATED EXPERIENCE: More than one year up to three years

KNOWLEDGE AND SKILLS

• Strong attention to detail along with very high data accuracy
• Ability to process a high volume of data accurately
• Ability to perform basic mathematical calculations accurately – add, subtract, multiply, divide
• Ability to interpret pricing schedules within contracts and capture accurate information into a purchase order
• Ability to communicate clearly and effectively with others for the purpose of data clarification and exchange
• Computer proficiency with ability to learn new information systems quickly
• Strong administrative skills

Licenses and/or Professional Accreditation

• None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!