Purchase Ledger Senior

Formula One Management Limited (FOM) is one of the principal subsidiaries of the Formula 1 Group which holds the commercial rights to the FIA Formula One World Championship™. 

Key activities of the Group include the exploitation of the commercial rights, race support services including filming, editing and broadcasting, timing and accreditation, hospitality and trackside advertising as well as circuit operation. The Group also includes a travel company and the Formula1.com website. Extensive technical and logistical functions exist to support these activities. 

Organisation Context

The ongoing increase in the popularity of F1 and the associated growth of the Group has meant that there is a requirement for additional resource in the Finance team, providing an outstanding opportunity for the right candidate to join a successful group with a globally recognised brand name and an enviable track record. 

Main Duties and Responsibilities

• Processing a high volume of invoices and credit notes, utilising Exflow software, ReadSoft scanning tool and Microsoft Dynamics 365.  
• Accurate matching of invoices to purchase orders (POs). 
• Coding of non-PO invoices and referral through workflow to suitable manager for approval. 
• Liaising with managers and requisitioners across the business to ensure that POs are raised, approved, and receipted to allow payment. 
• Act as the primary point of contact for suppliers, ensuring that all queries are dealt with promptly and efficiently and that the turnaround between receipt and payment of invoices is kept to a minimum, in order that our corporate image and high standards are maintained. 

Payments 

• Shared responsibility for weekly multi-currency supplier payments through BACS, CHAPS, and telegraphic transfers, ensuring payments are made on time.   
• Preparation and upload of bulk payment runs (BACS, SEPA, CHAPS, WIRE) through online banking system. 
• Inputting and posting manual payments into online banking system. 

Expenses 

• Able to cover the reviewing of expense and per diem claims, ensuring that they are paid correctly and on time. 
• Liaising with staff and management to deal with any queries arising from claims. 

Credit Cards 

• Able to cover reviewing of credit card statements and liaising with cardholders to obtain all relevant receipts and authorisations in support of the statements. 

Admin 

• Merging of documents (e.g. invoices, POs, email approvals) into single pdf document 
• Checking supplier statements. 
• Investigating and answering queries on invoices or payments from suppliers and managers within the business. 
• Completing and documenting verification process for supplier bank detail changes 

Specification Essentials

• 3 years experience working in a Purchase Ledger department
• Structured approach towards balancing multiple demands and priorities
• Good communication skills
• Ability to build relationship at all levels
• Excellent Microsoft Excel skills
• Proactive approach and shows initiative in all situations
• Methodical and conscientious towards work with excellent attention to detail
• Team player who has the ability to support and build relationships with colleagues and stakeholders

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