You will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate operating rhythm.
Key Responsibilities
- Oversee the complete supplier ledger for multiple business entities, ensuring accuracy, compliance, and timely processing.
- Manage invoice workflows, including project coding and matching with purchase orders and stock receipts to ensure correct approvals and compliance.Managing aged and negative balances on supplier ledger.
- Manage aged purchase orders, Closing outdated or redundant orders to maintain data integrity.
- Manage the supplier master data, handling new supplier setups, and ensuring all existing records remain accurate and up to date.
- Prepare and execute daily bank reconciliations.
- Process routine batch and ad hoc payment runs across multicurrencies.
- Monitor and maintain wallet balance within the Soldo expense system.
- Managing the Accounts Payable close off process in line with monthly management accounts deadlines.
- Compile and deliver monthly analytics for Accounts Payable ledger.
- Serve as the primary point of contact for vendor inquiries, managing email and phone channel to meet the agreed 24 hour service level agreement.
- Perform regular supplier statement reconciliations and proactively communicate with suppliers regarding any missing documentation..
- Foster and maintain effective working relationships with internal departments e.g. Engineering, Purchasing, Travel, Ground Operations.
- Provide support for the Finance Manager with the annual external audit.
- Lead on the automation of the AP software, driving efficiencies and improvement.
- Review, update and maintain comprehensive Standard Operating Procedures for the Accounts Payable function.
- Carry out other ad hoc duties as required.
- Provide holiday cover for other team members as required.
- Ensure compliance with aviation industry standards, company policies, and UK regulatory requirements.
Skills, Knowledge & Expertise
Essential:
- Previous experience in an Accounts Payable or relevant finance role
- Strong understanding of invoice processing, payment cycles, and supplier management.
- Competent in Microsoft Excel, Google Workspace and finance systems (e.g. Sage).
- Strong numeracy skills, attention to detail, and ability to manage large volumes of transactions.
- Experience with international suppliers and multi-currency transactions.
- Any relevant or financial qualifications (e.g. AAT)
- Understanding of VAT treatment for aviation services and international purchases.
- Experience working in a regulated industry.
Job Benefits
Company pension scheme with Salary Sacrifice
About
DEA and our sister company ESAO are a world leading specialist technology-led provider of complex aerial data acquisition services. A pioneer in airborne data gathering, DEA/ESAO use ground-breaking techniques and the most advanced and innovative technologies in the industry to help you answer complex questions and make informed decisions in real time.
Skills Required
- Previous experience in an Accounts Payable or relevant finance role
- Strong understanding of invoice processing, payment cycles, and supplier management
- Competent in Microsoft Excel, Google Workspace and finance systems (e.g. Sage)
- Strong numeracy skills, attention to detail, and ability to manage large volumes of transactions
- Experience with international suppliers and multi-currency transactions
- Relevant financial qualification (e.g., AAT)
- Understanding of VAT treatment for aviation services and international purchases
- Experience working in a regulated industry
- Familiarity with Soldo expense system
What We Do
DEA is a world leading technology-led provider of specialised aerial data acquisition services. Specialised Operations DEA delivers bespoke airborne solutions using their proprietary technology, real time connectivity and operational expertise combining senior military and commercial aviation experience to provide a class- leading innovative and agile response to the most demanding requirement. This combination forms the basis of enduring partnerships with our customers. Leading Technology DEA’s technical systems team create the soft and hard ability quickly to merge differing complex sensor technologies and technical standards, to deliver industry-leading operational flexibility and capabilities within competitive time and cost constraints. DEA's Mission Management System consolidates all required data and functionality into one easy to use platform enabling better analysis and outcomes. Engineering services DEA provides reliable and robust aircraft management, maintenance, modification & technical integration and parts services that are designed to keep their own fleet and our customers’ aircraft airborne and safe. All services and approvals are compliant with regulators including the United Kingdom Civil Aviation Authority (CAA), European Aviation Safety Agency (EASA) and the United States Federal Aviation Authority (FAA). DEA's services include: • Intelligence, surveillance and reconnaissance (ISR) • Aerial survey • Specialist commercial air transport • Flight calibration and flight path validation.
