Administrative Assistant – AutoInc/APLX Media
Join our fast-paced, high-energy automotive group and help keep our marketing and admin operations running smoothly!
We’re looking for a highly organized Administrative Assistant to support our corporate marketing department and dealership network. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment where no two days are the same.
What You’ll Do
• Support the marketing team by managing emails, vendor communications, and store requests
• Process invoices, check requests, and update budget spreadsheets
• Help track marketing spend, upload vendor billing, and maintain organized digital files
• Prepare meeting documents, agendas, and presentation materials
• Submit weekly commercial traffic to TV stations and confirm spot rotations
• Manage Asana task updates and help keep projects on schedule
• Assist with research, reporting, and light creative coordination
• Keep daily operations running efficiently from morning check-ins to end-of-day wrap-ups
Why You’ll Love Working Here
• Monday–Friday schedule, no weekends
• Stable, family-owned automotive group with 19 dealerships across Texas
• Collaborative and creative office environment
• Opportunities for professional growth and long-term career development
Qualifications
What We’re Looking For
• Strong organizational skills with attention to detail
• Proficiency with Microsoft Office, CDK, and task tools like Asana
• Excellent written and verbal communication skills
• Experience handling invoices, purchase orders, or budget tracking is a plus
• Ability to multitask, prioritize, and anticipate needs in a fast-moving environment
• A positive, dependable team player with a “get it done” attitude
Pre-Hire Requirements
- Valid TX DL and acceptable driving record, acceptable background review, and negative drug screen
Education and Experience Required
- High school diploma or the equivalent
- Basic math, reading and writing skills
- Must be able to apply common sense understanding to carry out instruction furnished in written or oral diagrammatic form
- Must be able to deal with problems involving several concrete variables in or from standardized situations
- Strong mental aptitude
- Strong verbal communication skills
- Strong personal initiative
- Six months of automotive experience preferred/training available
- Ability to use a computer and 10 key calculator
- Type at least 50 wpm
- Physical Requirements:
- Frequent standing, walking, sitting, grasping/gripping, writing/typing, finger dexterity, working in a confined space, driving, eye/hand/foot coordination, hearing, speaking and vison (beyond arms length).
- Occasionally bending/stooping/squatting, climbing stairs/ladders, pushing/pulling, reaching above shoulders and lift/carry 1-25lbs.
Working Conditions
The employee will work indoors in a professional office environment.
While this list is intended to be an accurate reflection of the current job, this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. The company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments). Be ready and willing to perform additional tasks or duties as needed or requested by management.
Ready to join a high-performing team that values precision and reliability?
Apply today and become an essential part of our Amarillo office operations.
Skills Required
- High school diploma or equivalent
- Strong organizational skills and attention to detail
- Proficiency with Microsoft Office
- Proficiency with CDK
- Ability to use task management tools such as Asana
- Excellent written and verbal communication skills
- Ability to multitask, prioritize, and anticipate needs
- Positive, dependable team-player attitude
- Basic math, reading, and writing skills
- Ability to follow written, oral, or diagrammatic instructions using common-sense understanding
- Ability to solve problems involving several concrete variables in standardized situations
- Strong mental aptitude
- Strong personal initiative
- Computer and 10-key calculator proficiency
- Typing speed of at least 50 words per minute
- Valid Texas driver's license and acceptable driving record
- Acceptable background review
- Negative drug screen
- Six months of automotive experience
What We Do
AutoInc is a family of automotive dealerships serving West Texas and the Texas Panhandle. They specialize in the sale and service of new, used, and certified vehicles from brands such as Kia, Dodge, Jeep, Chevrolet, Chrysler, BMW, Toyota, FIAT, Ford, GMC, Hyundai, Nissan, and Ram. Their offerings include a wide selection of new electric vehicles from innovative brands like Ford, Hyundai, Jeep, and BMW.
