Proposal Coordinator

Job Category:

Marketing & Communications

Pay Grade Range:

$37,950.00 - $88,550.00

Disclaimer: The base salary range represents the low and high end of Altus Group’s “Pay Grade Range” for this position in the primary work location. Actual hiring salaries will vary depending on factors including but not limited to work experience, and geographic market data for the role. The Pay Grade Range listed above does not reflect Altus Group’s total compensation for employees. Other rewards may include an annual bonus, flexible work arrangements, and region-specific benefits.

Unlock your Altus Experience!

If you’re looking to advance your career in data analytics, expertise, and technology for the rapidly growing global CRE market, there’s no better place than Altus Group. At Altus, our work is purposeful. Every day, our employees drive impact, innovate, and shape the global commercial real estate (CRE) and PropTech industry.

Our people-centric culture empowers you to deliver in a high trust, high performance culture, surrounded by an inclusive team that’s collaborating to modernize our industry. We invest in our people with training and growth opportunities designed to propel you further in your career while providing a flexible and progressive workplace that reflects our values and teams.

Job Summary:
 

As a Proposal Writer, you will assist with the business development and growth of Altus Group’s Development Advisory Group in Toronto and throughout Canada. Specifically, the role will focus on proposals, including: research, analysis, development, tracking, and writing proposals for prospective and existing clients.

We are looking for someone who can research and understand our services and client requirements and then translate that understanding into concise, clear, and compelling content. The successful candidate will lead, organize and provide substantial support to senior practitioners through the full proposal / presentation preparation cycle for engagement opportunities. Furthermore, the individual will lead the proposal preparation process by guiding and expediting submission elements by team members responsible for the development of proposal content.

Key Responsibilities:

• Lead the proposal preparation process, guiding and expediting submission elements from team members responsible for content development.

• Analyze RFP requirements to determine necessary information, coordinating response efforts with management, technical, proposal, and marketing staff to meet submission requirements and deadlines.

• Write and coordinate proposals with multiple time-sensitive deadlines in response to management leads.

• Develop and prepare proposals using input from all sources in a concise, responsive, and logical manner, ensuring compliance with specifications.

• Draft, edit, and finalize proposals for client submission, managing production and delivery throughout the entire process.

• Ensure proposals are delivered by prescribed methods (online, hand-delivered, etc.) by deadlines.

• Search relevant bid sites for potential opportunities as lead consultants and sub-consultants.

• Enter leads in Salesforce and update as they progress to proposals and jobs.

• Maintain a proposal content database, sourcing and uploading case studies, standard templates, and other related materials.

• Assist in Marketing & Business Development initiatives as required.

• Work with the proposal team at large to deliver on national ongoing projects and tasks related to proposals, business development, and content management

• Support senior proposal staff as required

Key Requirements:

• Post-secondary education in Marketing, Business, English, Communications, Journalism, or a related discipline.

• 3+ years of proposal writing experience, including direct experience with EOIs, RFPs, and RFQs, as well as other tender documents.

• Understanding of the professional services, construction, or real estate industry is preferred.

• Bilingual (French/English) is considered an asset.

• Strong writing skills to create comprehensive correspondence, proposal responses, and client presentations.

• Ability to interact and build relationships with management and staff at all levels of the organization.

• Superior organization and time management abilities.

• Proven ability to organize, prioritize, and manage people and information to create best-in-class documents under pressure, with the ability to quickly adapt to changing tasks.

• Ability to provide editing input.

• Flexibility and resilience to accept constructive criticism and editorial commentary.

• Superior MS Office skills, including Word, PowerPoint, and Excel; experience with Adobe Creative Suite, Photoshop, Publisher, Visio, Salesforce, and SharePoint is considered an asset.

• Ability to create aesthetically pleasing proposals and information materials, format, insert photos/graphics, manipulate layout, etc., in line with Altus Group branding guidelines (knowledge of Photoshop or similar software is desirable).

#LI-Hybrid

What Altus Group offers:

• Rewarding performance: We are pleased to be able to provide employees competitive compensation, incentive and bonus plans, and a total rewards package that prioritizes their mental, physical and overall financial health. 
• Growth and development: As a destination for top industry talent, we’re investing in you to meet the evolving needs of our clients and deliver on your professional goals. Our Altus Intelligence Academy offers over 150,000 hours of learning materials catering to diverse stages of an employee’s career journey.
• Flexible work model: We’re modernizing our employee programs to reflect the new world of work. Our Activity-Based Work model provides you with flexibility to align your work location to the work being performed - office for connecting and collaborating, and remote for focused work.

Altus Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We provide an atmosphere free from barriers to promote diversity, equity, and inclusion, and encourage equal opportunities for all employees. We’re seeking candidates with diverse experiences and provide accessible candidate experiences throughout the selection process. If you need accommodation, please contact us at [email protected] or +1 888 692 7487.

We appreciate all applicants who take the time to apply to Altus Group. Please note that only those who are selected to move forward in the process will be contacted. Thank you.