Proposal Specialist

About Oshkosh AeroTech, an Oshkosh company

Oshkosh AeroTech is a leading provider of aviation ground support products, gate equipment and airport services to commercial airlines, airports, air-freight carriers, ground handling and military customers. Oshkosh AeroTech offers products that make a difference in people’s lives by supporting those in our communities who do some of the toughest work. They own many of the most trusted brands in the air transportation industry, including LEKTRO®, JetAire®, JetPower®, AmpTekÔ, Jetway®, and more.

The Proposal Specialist leads the development of compelling, compliant proposals in support of sales initiatives. This role is responsible for writing, editing, and shaping technical content clearly. Partnering cross-functionally with Engineering, Operations, and Finance, the Proposal Specialist supports proposal strategy, ensures alignment with customer requirements, and manages the end-to-end development process to deliver high-quality, compliant submissions.

YOUR IMPACT  

These duties are not meant to be all-inclusive and other duties may be assigned.

• Accountable for on-time, compliant, high-quality proposal submissions that align with customer requirements and internal standards

• Own and manage the end-to-end proposal development process from receipt of request through final submission

• Download proposal documents from customer websites and other designated sources, ensuring all requirements and attachments are captured and distributed appropriately

• Set up new proposal files and folders, establish document structure, and distribute materials to key stakeholders to initiate the proposal process

• Develop and manage proposal timelines, milestones, review cycles, and submission checklists

• Ensure full compliance with RFP/RFQ requirements including formatting, documentation, page limits, and submission instructions

• Act as the proposal process lead and central point of contact between Sales, Pricing, Legal, and other stakeholders during the proposal process

• Lead proposal kickoff meetings to align scope, responsibilities, deliverables, and deadlines

• Draft, edit, and refine technical and operational content to ensure proposal documents are clear, accurate, aligned with customer requirements, and presented in a cohesive voice

• Maintain version control and document management standards to ensure accuracy and consistency

• Own the organization and maintenance of the bid repository, ensuring records, supporting documentation, and historical submissions are accurate, complete, and well organized

• Coordinate required certifications and business documentation (SBE, WBE, MBE, DBE, etc.) as required per opportunity

• Identify risks, content gaps, and compliance issues early and elevate as needed

• Support continuous improvement of proposal templates, tools, and standard operating procedures to increase efficiency and quality

• Maintain organized records and backup documentation for all submitted proposals and related materials

MINIMUM QUALIFICATIONS  

• Bachelor’s Degree with three (3) or more years of RFP/RFQ experience. OR an equivalent combination of education and experience.

• Proficiency in Microsoft Office Suite, Adobe or Kofax PDF, and document collaboration tools

• Exceptional organizational skills and attention to detail, particularly in compliance-driven environments

STANDOUT QUALIFICATIONS

• Strong technical writing and editing skills, with the ability to translate complex operational information into clear, customer-focused language

• Demonstrated ability to read, interpret, and apply complex customer requirements to ensure proposal compliance

• Strong project management skills with the ability to manage multiple proposals and competing priorities simultaneously

#LI-TM1

CORE COMPETENCIES

• Internal Contacts: Contact across departments or divisions with employees involving persuasion of others, absent formal authority, to conform to a policy interpretation or recommend course of action

• External Contacts: contact involving the initiation and maintenance of relationships that can have a significant effect on the success of the organization

• Communication Skills: Read, analyze and interpret business manuals, technical procedures and/or government regulations

• Decision-Making: Regularly makes decisions of responsibility, involving evaluation or information. Decisions may require development or application of alternatives or precedents.

• Complexity, Judgment and Problem Solving: Requires judgement in the adaptation and interpretation of established practices and procedures to meet problems and situations to which the application is not clearly defined

WORKING CONDITIONS

• Physical Demands: Frequent: Standing, Walking/Running, Sitting, Reaching, Hearing, Talking, Visual, Typing; Occasional: Driving, Fine Dexterity, Manual Dexterity; Upper Extremity Repetitive Motion; Seldom: Lifting/Carrying 25lbs., Pushing/Pulling 25llbs.

• Non-Physical Demands: Frequent: Analysis/Reasoning, Communication/Interpretation, Math/Mental Computation, Reading, Sustained Mental Activity (i.e. auditing, problem solving, grant writing, composing reports), Writing.

• Environmental Demands: Frequent: Work Alone, Frequent Task Changes, Tedious/Exacting Work; Occasional: High Volume Public Contact.

• Work Schedule: Routine shift hours. Infrequent overtime, weekend, or shift rotation.

• Demands/Deadlines: Occasional stress due to deadlines or workload because of intermittent or cyclical work pressures, or occasional exposure to distressed individuals within the immediate work environment.

Pay Range:

The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate's experience, education and skills, as well as the equity of pay among team members in similar positions. Beyond offering a competitive total rewards package, we prioritize a people-first culture and offer various opportunities to support team member growth and success.

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at [email protected].

Oshkosh Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.